Department of Education Victoria – Melbourne VIC

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division Information Management and Technology Division (IMTD) IMTD is responsible for supporting one of the largest technology networks in Victoria and leading the department's technology, digital capability, business systems and digital transformation. This network consists of Schools, Corporate and Early Childhood Education (ECE) including a school user base of more than 1600 Government schools, 50,000 teachers, and 650,000 students.

IMTD provides innovation and leadership in the transformation and management of the Department's digital capability through the implementation of solutions on the department's cloud environment (IaaS), enterprise cloud platforms (PaaS) and software (SaaS), using agile practices with a focus on user experience, security, and integration.

Corporate Digital Services Branch Corporate Digital Services enables the Department of Education to operate effectively, supporting more than 1,600 schools and 100,000+ employees through the digital platforms and services that underpin payroll, finance, procurement and other corporate functions.

We partner with the business to simplify complexity, modernise technology and create connected, customer-focused experiences - using cloud, data,



automation and AI to make it easier for our people to do their jobs and deliver better outcomes for Victorian students and schools.

About the Role The Analyst, Portfolio Services sits within the department's technology function and supports the Corporate Digital Services Branch through portfolio reporting, governance coordination, analysis and administrative support. The role contributes to the portfolio management capability that enables the department to make informed decisions about technology investment, prioritisation, delivery and resource allocation.

The role is responsible for supporting portfolio management practices including demand tracking, portfolio planning, governance administration, financial monitoring, risk and dependency tracking, performance reporting and perks tracking. The Portfolio Analyst works closely with portfolio, finance, technology and delivery stakeholders to gather, maintain and analyse information that supports planning, assurance and decision-making.

Working under the guidance of the Portfolio Services Manager, the role assists in preparing portfolio insights, maintaining portfolio data, coordinating governance activities and identifying issues that require escalation. The role contributes to continuous improvement in portfolio processes, reporting quality and information management practices.

Attributes The Analyst,



Portfolio Services will:

prepare portfolio reports, dashboards, briefs and presentation material

analyse data to identify trends, risks, issues and dependencies

coordinate governance meetings, papers, minutes and action tracking

maintain records of decisions, risks, issues and dependencies

support demand, resource, financial and benefits tracking

collect and validate information from projects, products and platforms

identify data-quality gaps and inconsistencies

assist with portfolio assurance and information-management activities

respond to stakeholder requests accurately and promptly

recommend practical improvements to reporting and portfolio processes.

You will be organised, analytical and attentive to detail. You will be able to work with data from different sources, identify inconsistencies and present information clearly to stakeholders.

You will also demonstrate:

experience preparing reports, dashboards or briefing material

sound analytical and problem-solving skills

an understanding of data quality and information management

effective planning, coordination and records-management skills

the ability to explain findings clearly to different audiences

a collaborative and responsive approach to stakeholder relationships

an interest in developing portfolio, governance and financial-monitoring capability

a commitment to the Victorian Public Sector values.

Desirable Qualifications and Experience The following would be highly regarded:

experience in portfolio, project, program, governance or reporting support

experience using spreadsheets, reporting tools

📌 Analyst, Portfolio Services (Melbourne)
🏢 Department of Education Victoria
📍 Melbourne