Job Type: Full-time, Part-time

Job DescriptionWhy You'll Love Working With UsSome of the key benefits of joining Programmed include:Join a newly established team supporting a major maintenance services contractDevelop your finance and commercial administration skills in a large-scale operational environmentGain exposure to financial controls, reconciliations, reporting and contract administrationWork closely with experienced finance and operational leadersFlexible location based in Geelong or MelbourneFull-time permanent position with growth opportunities potentialSupportive culture focused on safety, teamwork and continuous improvementAccess to employee benefits and professional development opportunitiesAbout the OpportunityProgrammed Facility Management is seeking a detail-oriented Finance Administrator to support a major maintenance services contract.Reporting to the Finance Manager, this role is responsible for delivering accurate and timely financial administration activities across the contract. You will support financial governance through transaction processing, reconciliations, record management and month-end activities while working closely with Finance and Operations teams.This is an excellent opportunity for an experienced finance administrator, accounts officer or bookkeeping professional looking to further develop their career within a large and dynamic operational environment.Location: Geelong or Melbourne, VictoriaKey Responsibilities Financial Transaction ProcessingProcess and allocate contract overhead costs accurately and within required timeframesPrepare manual invoices, credit notes,



journals and financial adjustmentsPrepare and validate payment journals for vendor invoicesMaintain payment records and monitor approval statusInvestigate and resolve discrepancies and transaction issuesFinancial Administration & ControlsMaintain accurate financial records and supporting documentationEnsure financial transactions are processed in accordance with approved controls and proceduresSupport internal audits, reviews and compliance activitiesProtect confidential and commercially sensitive informationIdentify and escalate risks, errors or control concernsReconciliations & Month-End SupportPerform reconciliations and data integrity checksAssist in identifying and resolving missing or inaccurate financial informationSupport accrual preparation and month-end finance activitiesAssist the Finance Manager with reporting and administration requirementsMaintain financial system integrity and master data accuracyAbout YouTo be successful in this role, you will be highly organised, detail-oriented and comfortable working with financial information in a fast-paced environment.You will also possess:Experience in finance administration, accounts processing, bookkeeping or a similar financial support roleExperience processing journals, adjustments, invoices or financial transactionsUnderstanding of reconciliations,



accruals and month-end processesStrong numerical and analytical skillsExcellent organisational and record-management capabilitiesHigh attention to detail and accuracyIntermediate Microsoft Excel skillsStrong written and verbal communication skillsAbility to work collaboratively across multiple teamsCurrent Driver LicenceHighly RegardedQualification in Accounting, Finance, Bookkeeping, Business Administration or a related disciplineExperience using enterprise finance systemsExperience supporting financial controls and governance processesExperience within maintenance, construction, infrastructure, utilities or service delivery environmentsExperience supporting high-volume transactional environmentsAbout UsProgrammed Facility Management is a leading provider of asset management, maintenance and project management services across a multitude of industries.Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.Work With UsJoin us on our mission to build outstanding people, strong customer partnerships and exceptional service outcomes. Apply today.Our CommitmentProgrammed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate.We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.If flexibility would support your success in this role, we encourage you to apply.

📌 Finance Administrator (Melbourne)
🏢 Programmed AU
📍 Melbourne