APS4 12-month contract Non - Ongoing Immediate Start Full time in the Office Sydney CBD Your new company

I am seeking a full-time APS4 Executive Assistant/Office Support Officer to join a Federal Government Agency on a 12-month non-ongoing contract based in Sydney CBD. You will be based in the office full-time, and you must be an Australian Citizen to apply. You'll work within a friendly and collaborative Corporate Services team that supports the organisation's staff, senior leaders and day-to-day workplace operations.

Your new role

This is a varied and hands-on APS4 Executive & Workplace Services Officer position combining executive support, reception, facilities and general office coordination. It's a great opportunity for someone who enjoys being the go-to person in an office, can juggle several priorities at once and likes having plenty of variety in their day.

Your responsibilities will include

- Managing diaries, meetings and appointments for a senior executive.
- Providing reception and front-of-house support
- Managing the main office phone line and directing enquiries professionally
- Coordinating incoming and outgoing mail and couriers
- Liaising with building management, technicians, contractors and suppliers
- Coordinating maintenance and facilities requests.
- Managing visitor arrangements and building access cards.
- Ordering stationery and general office supplies
- Assisting with purchasing and supplier coordination
- Coordinating meeting rooms, visitors and general office logistics
- Maintaining accurate records and workplace documentation
- Supporting the wider Corporate Services team as required.
- This is a full-time, Monday to Friday office-based role in Sydney Pitt Street, with no work-from-home arrangements.

What you'll need to succeed





We're looking for someone who is friendly, proactive and confident, and who can take ownership of their responsibilities without needing their hand held.

You'll ideally have

- Previous experience in executive support, administration, office coordination or workplace services.
- Strong organisational skills and the ability to manage multiple priorities
- Experience coordinating diaries and meetings
- A professional and confident telephone manner
- The ability to remain calm and skilled when handling challenging enquiries
- Strong relationship-building and communication skills
- A positive attitude and willingness to jump in and help the wider team
- The initiative to identify what needs to be done and see tasks through to completion
- Good Microsoft 365 skills.
- Previous reception, facilities or supplier coordination experience would be beneficial too.
- You must be an Australian Citizen to apply for the role.

What you'll get in return

This is a great opportunity for an experienced EA, Administrator, Office Coordinator or Workplace Services professional looking to build their experience within the Australian Public Service.

You'll receive

- A 12-month non-ongoing contract.
- $79,125-$86,246 annual salary plus 15.4% super (APS4)
- Paid annual leave and sick leave.
- Full-time hours - Monday to Friday
- 8:40am to 5pm with a 30-minute lunch break.
- Sydney CBD, Pitt Street
- Full time in the office, no WFH option.
- A varied role across executive support, reception and workplace services
- Exposure to a broad Corporate Services environment
- The opportunity to join a supportive and collaborative team

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Niamh Kelly via

📌 Executive Support and Workplace Service Officer (New South Wales)
🏢 Hays
📍 New South Wales