Company Description Collins Chambers is a specialist criminal defence practice serving senior executives, professionals, and high net worth individuals in complex criminal matters. The firm focuses on high-stakes, intricate cases and therefore accepts a limited number of engagements at any time to ensure tailored, strategic representation. Team members work closely with counsel and clients on matters that often involve sensitive information and significant reputational risk. The environment is professional, detail-oriented, and driven by a commitment to excellence in criminal defence. Joining Collins Chambers offers the opportunity to contribute to challenging work within a focused and supportive practice. Role Description The Criminal Practice Coordinator is a full time, on-site role based in Melbourne CBD. The Coordinator is responsible for the day-to-day operation of the criminal practice, working directly with the firm’s criminal defence lawyers and reporting to the Partners. The Coordinator’s responsibilities include:
• Managing Victoria Legal Aid billing in its entirety, including grant applications, extensions, invoicing through ATLAS and reconciliation, and maintaining the currency and completeness of the practice’s recoveries
• Managing court diaries, listings, mentions and hearing logistics across the Magistrates’, County and Supreme Courts, tracking deadlines and ensuring compliance with court and procedural requirements
• Preparing and managing briefs to counsel, subpoenas, court books and client files, and maintaining rigorous document and matter management




• Coordinating communication between counsel, clients and external stakeholders, and serving as the first point of contact for clients and their families, frequently in difficult circumstances, with discretion and sound judgment
• Coordinating the onboarding of new matters, including costs disclosure and trust accounting in conjunction with the finance team
• Supporting the induction and training of recent team members in the practice’s systems and procedures
• Identifying inefficiencies in the practice’s operations and contributing to the development of the systems a growing practice requires Qualifications
• A minimum of two years’ experience in a criminal law practice, with substantial exposure to Victoria Legal Aid work
• Working knowledge of VLA grants and billing, Victorian court processes and legal practice or case management software
• A proprietorial approach to the practice’s operations. anticipating requirements, following matters through to completion and maintaining a consistently high standard of work
• Strong communication skills and composure under pressure, with genuine care in dealing with clients and families in crisis
• Excellent attention to detail, time management and organisational skills, with precision in written work, figures and records
• The ability to handle sensitive information with discretion and to maintain strict confidentiality
• Experience supporting onboarding or procedural guidance for team members
• Relevant tertiary qualifications or paralegal/legal administration training are advantageous

📌 Criminal Practice Coordinator (Melbourne)
🏢 Collins Chambers
📍 Melbourne