Be the person who makes things happen.

Are you a highly organised, proactive and driven administration professional who thrives in a fast-paced business environment?

Do you take pride in being one step ahead, solving problems and ensuring that nothing falls through the cracks?

Colliers Toowoomba is seeking an exceptional Executive Administrator to work closely with our Managing Director and support our successful Commercial Sales and Leasing team.

This is an exciting opportunity to become an integral part of a respected, high-performing commercial property business, where your initiative, professionalism and contribution will genuinely make a difference.

About Colliers Toowoomba

Colliers is a leading global real estate services and investment management company, recognised for its expertise, professionalism and commitment to delivering exceptional client outcomes.

Our Toowoomba office is an established and successful multidisciplinary property business with a strong reputation throughout Toowoomba, the Darling Downs and broader regional Queensland.

We pride ourselves on our market knowledge, client relationships, collaborative team culture and commitment to achieving outstanding results.

We work hard, support each other and believe that great people are the foundation of a successful business.

The Opportunity

Working closely with the Managing Director, you will play a key role in coordinating daily priorities, managing administration processes and providing comprehensive support to our Commercial Sales and Leasing division.

This is much more than a traditional administration position.

We are looking for someone who enjoys responsibility, demonstrates initiative and takes genuine ownership of their work.

You will play an important role in keeping the team organised, transactions progressing and client commitments delivered, contributing directly to the efficient operation of our commercial property business.

Your responsibilities will include:





- Providing high-level executive administration and operational support to the Managing Director and commercial property team

- Coordinating diaries, appointments, meetings and competing priorities

- Managing tasks, commitments, deadlines and follow-up actions

- Liaising professionally with property owners, buyers, tenants, solicitors and other qualified advisers

- Preparing high-quality correspondence, reports, presentations and client communications

- Coordinating administration associated with commercial property sales and leasing transactions

- Assisting with marketing campaigns, property documentation and transaction processes

- Maintaining accurate client and property information within our CRM systems

- Monitoring the progress of transactions, campaigns and client commitments

- Identifying priorities, anticipating requirements and proactively ensuring matters are progressed

- Supporting a professional, organised and highly responsive client experience

About You

We are looking for someone who brings energy, initiative and a genuine commitment to excellence.

Ideally, you will have:

- Previous experience in a senior administration, executive administration or property administration role

- Exceptional organisational skills and the ability to manage multiple competing priorities

- Excellent written and verbal communication skills

- Outstanding attention to detail and a commitment to producing quality work

- A proactive, solutions-focused mindset and the confidence to take ownership of responsibilities

- The ability to work independently, anticipate requirements and follow tasks through to completion

- A professional, approachable and confident manner when dealing with clients

- Strong computer skills,



including Microsoft Office and CRM systems

- A high level of discretion, integrity and confidentiality

- A positive attitude, strong work ethic and genuine enthusiasm for being part of a successful team

Previous experience in real estate, commercial property or professional services would be highly regarded, but is not essential.

More importantly, we value attitude, initiative, accountability and the ability to get things done.

Why Join Colliers Toowoomba?

At Colliers Toowoomba, we recognise that exceptional people deserve exceptional opportunities.

You will enjoy:

- Working closely with business leadership – Collaborate with an experienced Managing Director and gain valuable insight into commercial property and business operations.

- A respected and recognised brand – Be part of the Colliers network and an established, successful local property business.

- A supportive, high-performing team – Join an ambitious and collaborative workplace where your contribution is recognised.

- Career development and growth – Opportunities to expand your responsibilities, develop new skills and make the role your own.

- An attractive salary package – Remuneration that reflects the importance of the position and the experience you bring.

- Variety and responsibility – Enjoy a diverse role where every day is different and your work directly contributes to business success.

We are looking for someone who wants more than just a job — someone who takes pride in their work, enjoys being part of a successful team and is motivated by helping others achieve great results.

How to Apply

If you are an exceptional organiser, a natural problem solver and someone who thrives on responsibility, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience and why you believe you would be a great fit for Colliers Toowoomba.

Take the next step in your career with Colliers Toowoomba.

📌 Executive Administration - Commercial Property (Toowoomba)
🏢 Colliers International (Toowoomba)
📍 Toowoomba