We're partnering with a quick-growing multinational company looking to bring on a Legal Administrative Assistant to support their in-house Legal team.
Billing will be the primary focus of the role initially, alongside broader administrative support across the team.The OpportunityTake ownership of legal billing, coding invoices from external law firms and vendors to the right entity, cost centre and GL accountRaise POs in the ERP before work starts and complete service receipting so suppliers are paid on timeReconcile POs, receipts and invoices, and chase down anything that doesn't line upKeep open POs current and follow up outstanding itemsWork with Accounts Payable to stay across where invoices sit and unblock late paymentsRun the monthly accrual process with internal stakeholdersSupport Risk & Compliance with their billing, a smaller volume than Legal but no less importantKeep billing records clean and audit ready, and pull together documentation when audits come upLook for ways to improve how legal billing runs, both in the workflow and in the ERP,



and help business users who have questions about the processProvide administrative support across the Legal team, covering diary coordination, meeting bookings, correspondence, document management, travel, expenses, onboarding and team eventsWhat We're Looking For2-5 years supporting a team in an administrative or coordination capacity, ideally in a law firm, professional services or in-house environmentExposure to invoicing, AP or purchase-to-pay.
ERP experience is a bonus, not essentialKeen to learn the full purchase-to-pay cycle, from POs through to service receipting and invoice matchingSharp attention to detail and solid ExcelClear communicator, comfortable working with stakeholders across multiple business units and with external law firms to resolve queriesWell organised, able to balance competing priorities and adapt as deadlines shiftThe ability to manage your own workload without being chasedA proactive approach, an eye for making processes run more efficiently and the instinct to ask what you can help withDiscretion with confidential financial and legal information
#J-*****-Ljbffr

📌 Legal Administrative Assistant (In-House) (Sydney)
🏢 Excolo
📍 Sydney