Reporting to the General Manager and Operations Manager, you'll keep the day-to-day running across client firms while helping build the systems behind it.
This is a hands-on role for someone who likes things done properly, on time, and without fuss.
Reporting to the General Manager and Operations Manager, you'll keep the day-to-day running across client firms while helping build the systems behind it.
This is a hands-on role for someone who likes things done properly, on time, and without fuss.
About the role
Reporting to the General Manager and Operations Manager, you'll keep the day-to-day running across client firms while helping build the systems behind it.
This is a hands-on role for someone who likes things done properly, on time, and without fuss.
PRO RATA FTE.
$75,000- $90,000 + super (maximum) ***** hours per week over 4 days in house.
Key responsibilities
Prepare regular utilisation and cashflow reporting for firm principals
Support payroll processing, filing and accounts administration
Help with month-end tasks and keep financial records tidy and audit-ready
Manage tasks and workflows in practice management systems such as Actionstep
Build and maintain task-based processes so work moves between staff without the email chains
Keep procedures, checklists and position descriptions current as the work changes
Coordinate recruitment, from advertising and screening through to interview scheduling
Run new starter onboarding, including setup,



induction and training materials
Support 30, 60 and 90 day check-ins for new team members
Coordinate marketing content, including routing drafts to lawyers for review and sign-off
About you
Experience in a law firm, accounting practice, medical practice or other professional services setting
Confidence with practice management software, Microsoft 365 and Teams
Comfort with numbers and reporting
The ability to juggle several priorities, stakeholders and deadlines
Clear, professional communication, both written and verbal
Discretion with confidential client and staff information
A proactive approach.
If something's broken, you fix it or build it properly
Experience with Actionstep, payroll or recruitment coordination will be well regarded
Benefits
Part time hours with a set in-office routine and some remote work
Direct exposure to firm principals and senior leadership
Structured onboarding and training, starting with the reporting that matters most
Variety across multiple firms, so no two weeks look the same
A chance to shape systems and processes that make a real difference
A supportive, values-driven team that backs its people
About us
Your GM is a business consultancy.
We embed an executive team into professional services firms and run their operations using the Your GM Propeller Method.
We help firm owners scale, structure and step back.
#J-*****-Ljbffr

📌 Office Manager (Professional Services) (Melbourne)
🏢 Your GM
📍 Melbourne