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We are currently looking for a capable Executive Assistant or Office Manager to fill a part‐time contract role with a view to becoming a permanent employee within a globally‐aligned, boutique media agency.
The successful candidate will be able to demonstrate the following attributes:
Effective understanding of and interest in the Australian media industry
Strong attention to detail and accurate management of data
Ability to liaise with and co‐ordinate service providers
Must be organized, efficient and adaptable to new challenges
Ability to work autonomously with minimal supervision
This role of Executive Assistant and Office Manager is pivotal in ensuring the smooth operation of the office.
You will provide comprehensive support to a senior executive, managing their schedule and administrative tasks with precision.
Your ability to anticipate needs and maintain an organised setting will be essential to the executive's productivity.
Key responsibilities
Manage the executive's calendar, prioritising appointments and meetings
Prepare and coordinate documentation for meetings and presentations
Maintain office supplies and manage procurement processes
Assist with travel arrangements and itineraries
Provide administrative support including data entry and filing systems
Skills & experience
Proven experience in providing high‐level executive support
Strong capability in office management and administrative processes
Demonstrated ability to manage competing priorities in a fast‐paced environment
What's in it for you
Opportunity to work closely with senior leadership and influence office operations
Gain exposure to strategic decision‐making processes within the organisation
Develop your skills in a supportive environment with a focus on professional growth
As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.
Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above‐mentioned recruitment consultant to discuss.
In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.
Executive Assistant and Office Manager (Part‐Time)
B‐Corp company with multi‐award winning products (Good Design x4, Red Dot x2 and many others)
Customer‐centric team (4.8 / 5 star rating out of ****+ customer reviews)
Hi, we're Eva — Welcome home.
With our laser focus on bringing more thoughtful design to your everyday life, come join us as we help make more people feel at home with Eva.




People are a huge part of the way we work at Eva, and we believe in caring for each other, ourselves, our community and our customers.
We value honesty and authenticity and work together with humility to make things happen!
When the team wins, we all win.
If this sounds like a team you'd like to be part of, read on below.
What's the day to day like?
As the Executive Assistant & Office Manager, you sit at the intersection of the founders, the office and the team, making sure the day‐to‐day runs smoothly, the space feels great to work in, and nothing on the founders' plates drops through the cracks.
You're always one step ahead, unfussed by shifting priorities, and you notice what's missing before it becomes someone else's problem.
At its core, this is a hands‐on execution role.
You might be booking travel, getting a new starter's laptop and desk set up, chasing an outstanding expense claim, coordinating a team lunch, or making sure the kitchen and coffee machine are ready for a fresh Monday.
This role reports directly to the founders, which means you'll get a rare front‐row seat to how the business actually runs.
It's perfect for someone who wants that exposure, takes pride in their work, and gets a kick out of being the reason things run smoothly.
Your success here will be defined by the energy you bring to work every day.
What you'll be doing
Founder Support
Provide administrative support to founders (travel logistics, scheduling, events and offsites)
Assist in the preparation and coordination of department projects as required
Ensure prompt execution and tracking of leadership action items to maintain operational momentum
Maintain clear documentation across business processes and policies
Office Operations
Oversee day‐to‐day office management including liaising with building management and cleaners.
Manage office supplies and ensure essentials are consistently maintained (coffee, kitchen, bathroom, consumables)
Get new starters set up, including laptop and desk logistics
Ensure the office remains a space the team is proud to work in
Culture & Events
Organise and coordinate any internal team events that build community and connection at Eva including lunches, team celebrations, and assisting with the organising of company offsites.
Ensure engagement initiatives are structured, consistent and sustainable
Finance & Administration Support
Follow up on outstanding expense claims and receipts
Respond to invoice payment status queries
Manage company software subscriptions and platforms
Ensure administrative systems remain organised and compliant, with accurate billing records.
Description




B-Corp company with multi-award winning products (Good Design x4, Red Dot x2 and many others)
Customer-centric team (4.8 / 5 star rating out of ****+ customer reviews)
Hi, we're Eva — Welcome home.
With our laser focus on bringing more thoughtful design to your everyday life, come join us as we help make more people feel at home with Eva.
People are a huge part of the way we work at Eva, and we believe in caring for each other, ourselves, our community and our customers.
We value honesty and authenticity and work together with humility to make things happen!
When the team wins, we all win.
If this sounds like a team you'd like to be part of, read on below.
What's the day to day like?
As the Executive Assistant & Office Manager, you sit at the intersection of the founders, the office and the team, making sure the day‐to‐day runs smoothly, the space feels great to work in, and nothing on the founders' plates drops through the cracks.
You're always one step ahead, unfussed by shifting priorities, and you notice what's missing before it becomes someone else's problem.
At its core, this is a hands‐on execution role.
You might be booking travel, getting a new starter's laptop and desk set up, chasing an outstanding expense claim, coordinating a team lunch, or making sure the kitchen and coffee machine are ready for a fresh Monday.
This role reports directly to the founders, which means you'll get a rare front‐row seat to how the business actually runs.
It's perfect for someone who wants that exposure, takes pride in their work, and gets a kick out of being the reason things run smoothly.
Your success here will be defined by the energy you bring to work every day.
What you'll be doing
Founder Support
Provide administrative support to founders (travel logistics, scheduling, events and offsites)
Assist in the preparation and coordination of department projects as required
Ensure prompt execution and tracking of leadership action items to maintain operational momentum
Maintain clear documentation across business processes and policies
Office Operations
Oversee day‐to‐day office management including liaising with building management and cleaners.
Manage office supplies and ensure essentials are consistently maintained (coffee, kitchen, bathroom, consumables)
Get new starters set up, including laptop and desk logistics
Ensure the office remains a space the team is proud to work in
Culture & Events
Organise and coordinate any internal team events that build community and connection at Eva including lunches, team celebrations, and assisting with the organising of company offsites.
Ensure engagement initiatives are structured, consistent and sustainable
Finance & Administration Support
Follow up on outstanding expense claims and receipts
Respond to invoice payment status queries
Manage company software subscriptions and platforms
Ensure administrative systems remain organised and compliant, with accurate billing records.
#J-*****-Ljbffr

📌 Executive Assistant, Executive Office (Melbourne)
🏢 IFM Investors
📍 Melbourne