Private Office | Melbourne CBD
Remuneration paid in line with experience | Full time Permanent
Executive Assistant 1:1 to the Managing Director
The Opportunity
A rare opportunity exists for an experienced Executive Assistant to support a busy Managing Director within a dynamic private office environment.
This is a high-trust role where you will operate as a true right hand, managing complex priorities across business, personal and family commitments.
Based in Melbourne's CBD, this position requires exceptional organisation, sound judgement and the ability to stay two steps ahead in a fast-moving environment.
You will play a pivotal role in ensuring the executive's time, commitments and operations run seamlessly.
This is a full-time, permanent position working in-office five days per week.
The Responsibility
This role will see you providing high-level executive support across a broad scope of responsibilities, requiring strong prioritisation, discretion and adaptability.
Key responsibilities include:
Acting as a trusted gatekeeper, screening and prioritising incoming correspondence, requests and enquiries
Preparing high-quality presentations, reports, briefs and meeting documentation
Conducting research and compiling information to support meeting preparation and decision-making
Coordinating meetings including agendas, papers, logistics and accurate minutes
Building and maintaining professional relationships with key stakeholders
Managing expenses and supporting financial administration tasks
Diary & Travel Management
Proactively managing a complex and ever-changing diary across business and personal commitments
Coordinating domestic and international travel including flights, accommodation, visas and ground transport
Preparing detailed itineraries and travel packs
Managing last-minute travel changes and disruptions
Operations,



Property & Personal Support
Supporting the management of residential properties, coordinating suppliers and maintenance
Liaising with trades, cleaners and service providers
Providing high-level personal assistance including coordinating appointments, travel and events
Managing personal expenses, frequent flyer programs and key personal administration
Supporting household operations and family logistics where required
The Expertise
To succeed in this role, you will be a highly organised and proactive Executive Assistant who thrives in a fast-paced, high-trust environment.
You will bring:
Previous experience in a similar Executive Assistant role supporting a senior executive
Exceptional organisational and time management skills
Strong written and verbal communication skills
Intermediate to advanced Microsoft Office skills
Excellent attention to detail and problem-solving ability
The ability to work autonomously while managing competing priorities
A proactive, solutions-focused mindset
Absolute discretion, professionalism and confidentiality
You will be someone who enjoys operating behind the scenes, anticipating needs before they arise and ensuring every detail is managed to the highest standard.
The Next Step
If you are a highly capable Executive Assistant looking for a role where you can operate as a trusted partner to a senior executive, we encourage you to apply.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia.
We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
#J-*****-Ljbffr

📌 Executive Assistant | Private Office | Melbourne Cbd
🏢 Assistant Sydney
📍 Melbourne