Executive Assistant to the Dealer Principal and General Manager
Are you an accomplished Executive Assistant who thrives in a fast-paced, high-performing environment?
We're seeking a highly organised and proactive professional to provide trusted, high-level support to senior leaders across our Mercedes-Benz dealerships.
This influential, varied role combines executive support, reporting, business administration, project coordination, events, and HR support.
You'll play a key role in keeping people, projects and priorities moving, while ensuring executive operations run smoothly across multiple locations.
About the Role
Working closely with our Dealer Principal and General Manager, you'll manage competing priorities, coordinate key business activities and provide confidential, professional support.
No two days will be the same.
Success will come from your ability to anticipate needs, remain composed under pressure and consistently stay one step ahead.
Key Responsibilities
Executive Support
Manage complex diaries, calendars and executive schedules
Prioritise emails, correspondence, messages and filing
Prepare professional correspondence and business communications
Complete expense reconciliations
Maintain VIP client databases and sales leads
Coordinate VIP gifting and corporate hospitality initiatives
Provide administrative support across business and personal matters where required
Meetings and Business Coordination
Prepare agendas, reports and presentations
Coordinate weekly and monthly management meetings
Take minutes and follow up on agreed action items
Coordinate executive and management meetings across multiple sites
Help plan leadership conferences, team events and corporate functions
Reporting and Business Analysis
Prepare and maintain operational reports
Assist with trend reporting and departmental performance tracking
Support audit preparation and compliance reportingPresent information clearly and accurately to senior leaders




HR and Recruitment Support
Coordinate new employee inductions and onboarding
Assist with candidate screening and interviews
Maintain organisational charts and employee information
Projects and Compliance
Coordinate dealership audits and retail standards activities
Manage project meetings, communications and documentation
Liaise with suppliers and key internal and external stakeholders
Help keep projects progressing against agreed priorities
Events and Culture
Support customer, employee and VIP events
Coordinate corporate functions and onsite meetings
Organise staff celebrations, lunches and annual events
Assist with marketing initiatives and guest management
About You
You'll bring:
Significant experience supporting senior executives, business owners or leadership teams
Exceptional organisational and time-management skills
Advanced Microsoft Outlook, Excel, PowerPoint and Word skills
Robust reporting, analytical and presentation-preparation capabilities
Excellent written and verbal communication skills
Outstanding attention to detail and accuracy
The ability to manage multiple priorities and changing demands
Sound judgement when handling confidential information
A proactive, practical and solutions-focused approach
Experience in an automotive, retail, corporate or multi-site environment will be highly regarded
Why Join Us?
Work directly with respected senior business leaders
Contribute to strategic initiatives and high-profile projects
Enjoy a diverse role with exposure across multiple business functions
Join a supportive, professional and high-performing team
Build trusted relationships across our Mercedes-Benz dealerships
Make a genuine impact as a valued executive business partner
Successful applicants must undergo a National Police Check.
We are an equal opportunity employer and welcome applications from suitably qualified candidates who are authorised to work in Australia.
We will not be accepting agency applications.
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📌 Executive Assistant To The Dealer Principal And General Manager (Melbourne)
🏢 Mercedes-Benz Waverley
📍 Melbourne