Sydney Olympic Park, New South Wales ****, Australia
Full-time Contract Associate
Posted 25 Oct ****
Description
VIP Functions & Operations Lead
Sydney Olympic Park | Hybrid Working
Full-Time Fixed-Term
Commencing January **** to September ****
Help deliver an exceptional VIP and stakeholder experience on the world stage.
The Netball World Cup Sydney **** is looking for an experienced and highly organised VIP Functions & Operations Lead to support the planning and delivery of our VIP, stakeholder, hospitality and protocol program.
Working closely with the Executive Officer, you will play a hands‐on role in bringing together the people, logistics and operational detail behind official functions, VIP hospitality, stakeholder movements and guest experiences throughout the tournament.
Working across tournament functional areas, suppliers and stakeholders, you will help ensure VIP requirements are fully integrated into broader tournament operations and that we are ready to deliver when the tournament begins.
This is an exciting opportunity for an events professional who thrives on complex logistics, exceptional service and making sure every detail comes together when it matters most.
About the Role
You will support the planning and operational delivery of:
The NWC**** VIP & Stakeholder Program
VIP protocol and guest services for official tournament guests
Congress Delegation
Tournament Hospitality Lounge operations
Official functions, receptions, ceremonies and stakeholder events
VIP arrival, access, hosting and movement arrangements
You will also coordinate the important operational details that create a seamless guest experience, including:
Invitations, RSVPs, registrations and guest communications
Guest lists, seating allocations and attendance tracking
Accessibility, dietary and special requirements
Catering, hospitality suppliers and service delivery
VIP accreditation, venue access and entry requirements
Airport, hotel, transport and venue movements
Dignitary, government and protocol requirements
Operational schedules, run sheets and briefing materials
Attendance forecasting, budget tracking and reporting




Recruitment, training, rostering and on‐the‐day coordination of VIP Operations volunteers
Additional ad hoc event project management support, as required and approved, throughout the tournament planning period.
About you
You are a calm, solutions‐focused events professional who knows that exceptional experiences are built on exceptional planning.
You will ideally bring:
3–5 years' experience in event coordination, hospitality, stakeholder management or major events
Experience coordinating VIP, hospitality, conference, stakeholder or guest programs
Strong event planning and operational delivery capability
Experience managing registrations, guest lists and complex event logistics
Excellent stakeholder engagement and customer service skills
Exceptional attention to detail and the ability to manage competing priorities
Strong written and verbal communication skills
The professionalism and discretion required when working with VIPs, dignitaries and senior stakeholders
Confidence working across suppliers, contractors and internal operational teams
Experience using Microsoft Office and event management platforms
The ability to remain calm and solutions‐focused in a fast‐moving environment
Professionalism, discretion and sound judgement
This is your opportunity to be part of the team delivering one of international netball's biggest events.
You will work in a fast‐paced major event environment, collaborate across multiple areas of tournament delivery and have the opportunity to see months of planning come to life as Sydney welcomes athletes, officials, stakeholders and guests from around the world.
Applications Close - 11 November ****




Applicants must have full working rights in Australia to be considered for this role.
Sponsorship is not available.
A valid Working with Children Check (NSW) is required.
Additional Information
The NWC**** LOC is proud to be an inclusive, values‐led culture organisation that is committed to diversity, equity, inclusion, wellbeing and creating a psychologically safe workplace.
We encourage applications from people of all backgrounds.
This is a full‐time role, based at Sydney Olympic Park, on a fixed‐term basis through to September ****.
Given the unique nature of the sports industry, and the domestic & global reach of our organisation, travelling and working outside of LOC HQ and traditional office hours may be required from time to time.
Our teams work flexibly, and we encourage the successful applicant to discuss flexible working options with their current Manager.
We reserve the right to shortlist and interview suitable candidates as they are identified, so if this sounds like you, please don't delay your application.
We do not take for granted the high volume of applications we receive, but please be aware this means we are only able to contact shortlisted candidates.
Our recruitment process consists of a phone screening, two rounds of interviews, along with professional reference checks, and we'll be here to guide you through the entire process!
Company Overview
The Netball World Cup Sydney **** (NWC) is the pinnacle tournament for the sport and occurs every four years.
It brings the top 16 teams in the world together over 12 days, with teams competing across pool stages and finals to be crowned World Champion.
In ****, the NWC will be held in Sydney, Australia from 25 August to 5 September.
In **** the Netball World Cup provides a significant moment for Netball Australia in its centenary year to drive interest, awareness and participation in the sport.At NWC****, our vision is to deliver a groundbreaking unforgettable experience that inspires a new generation of netball fans and players, igniting the passion and engagement with communities across the nation and the world.
#J-*****-Ljbffr

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