Executive Assistant Chief Medical Officer
Western District Health Service – Hamilton VIC
Executive Assistant Chief Medical Officer
Medical Services | Western District Health Service
Fixed Term Full Time | 10 Month Contract
80 hours per fortnight with a Monthly ADO
Hamilton, Victoria
$***** per hour + Super + Salary Packaging Benefits
Join a values-driven organisation supporting executive leadership and medical workforce education across a growing rural health service
Make a real impact behind the scenes
Western District Health Service is seeking a highly organised and proactive
Executive Assistant Chief Medical Officer
to join our Medical Services team on a 10-month fixed-term basis.
This diverse and rewarding role provides executive support to the Chief Medical Officer while also playing an important role in coordinating education, orientation and development activities for our medical workforce. You'll work closely with executive leaders, visiting medical officers, the Learning & Capability team and stakeholders across the organisation to ensure smooth operations and exceptional support.
If you enjoy variety, thrive in a fast-paced environment and take pride in helping leaders and teams succeed, we'd love to hear from you.
What You'll Be Doing
Executive Support
Provide comprehensive executive support including calendar management, meeting coordination, agenda preparation, minute taking, correspondence management and prioritisation of key activities.
Governance & Administration
Support governance, policy review, risk management activities and organisational reporting requirements while ensuring administrative processes operate efficiently.
Medical Workforce Education
Coordinate medical workforce inductions, rotations and education activities in partnership with the Learning & Capability team,



contributing to positive learning experiences and outcomes.
Communication & Stakeholder Engagement
Facilitate communication between medical staff, executive leadership, internal departments and external stakeholders while maintaining strong professional relationships.
Project & Process Support
Provide administrative support for projects, service development initiatives and continuous improvement activities across the Medical Services portfolio.
What You Bring
Demonstrated experience supporting executives and providing high-level administrative support
Excellent organisational and time management skills
Solid verbal and written communication skills
Ability to manage competing priorities and meet deadlines
High level of professionalism, discretion and confidentiality
Experience preparing reports, agendas, minutes and correspondence
Strong Microsoft Office and computer skills
Ability to work collaboratively across teams and departments
Demonstrated initiative and commitment to continuous improvement
Current Driver's Licence
NDIS Worker Screening Check
Working With Children Check
Rights to work in Australia
Why Join Western District Health Service?
About Us
At Western District Health Service, we pride ourselves on our strong teamwork and our shared commitment to providing person-centred, high-quality healthcare to communities across the Southern Grampians and Glenelg regions.



We encourage and celebrate diversity, inclusion and accessibility and are dedicated to living our values of
Integrity, Innovation, Collaboration, Accountability, Respect and Empathy
.
Discover Life in Hamilton
Hamilton offers an outstanding regional lifestyle with affordable living, excellent schools, modern facilities and easy access to the Grampians National Park and Victoria's spectacular southwest coastline.
To learn more about WDHS, visit: /
To explore the region, visit: /
What We Offer
Monthly Accrued Day Off (ADO)
Salary packaging benefits
Generous leave entitlements
Chance to work closely with executive leadership
Diverse role spanning executive support and medical workforce education
Supportive and collaborative team environment
Meaningful work within a respected rural health service
Excellent work-life balance in a welcoming regional community
Interested?
For more information, view the Position Description:
Link
For a confidential discussion, contact
Sophie Ping
on
************
or
******
Western District Health Service is proud to be an Equal Opportunity Employer, committed to fostering a diverse, inclusive and culturally safe workplace where everyone feels valued and respected.
We encourage applications from Aboriginal and Torres Strait Islander peoples, members of the LGBTIQA+ community, people from culturally and linguistically diverse backgrounds, and people living with disability.
If you require support or adjustments during the recruitment process, please contact our People & Capability team on
******
.
Successful applicants will be required to hold or obtain the relevant mandatory checks and meet WDHS compliance requirements as a condition of employment.
#J-*****-Ljbffr

📌 Executive Assistant Chief Medical Officer (Hamilton)
🏢 Western District Health Service
📍 Hamilton