- $90k-$120k + super (negotiable based on experience)
- Full-time permanent role
- Strong mining focus
- Global company
- Supportive team environment
- Opportunity for growth and development

Our client is a global leader in manufacturing solutions across sectors including power generation, oil and gas, waste water, metals, mining, infrastructure and transport. Due to growth we are seeking a Tender Coordinator to join their team.

The Tender Coordinator is responsible for coordinating the end-to-end tender and proposal development process to ensure the delivery of high-quality, compliant, and competitive submissions. The role facilitates collaboration across multiple stakeholders, manages proposal documentation, coordinates review and pricing workshops, and ensures all bids are submitted accurately and on time.

We're looking for someone who thrives in a rapid-paced environment and can take ownership of the end-to-end submission process. You'll work closely with internal teams and stakeholders to deliver compelling, high-quality submissions within strict timeframes. Highly organised and deadline-driven, you'll confidently keep projects on track, engage key contributors, and ensure accountability every step of the way.

The role:

Tender and Proposal Coordination

- Coordinate the preparation, development, and submission of tenders, proposals, expressions of interest (EOIs), and capability statements.
- Manage proposal schedules and submission timelines to ensure deadlines are met.
- Monitor tender opportunities and distribute relevant opportunities to key stakeholders.
- Develop and maintain proposal plans, action registers, and submission checklists.
- Ensure compliance with client requirements, tender specifications,



and company standards.
- Ensure all customers are active and accurately registered within the company's internal systems.
- Organise and facilitate bid planning sessions, meetings, and proposal review workshops.
- Coordinate pricing discussions and price-setting meetings with commercial, finance, and operational teams.
- Track actions, decisions, and deliverables arising from meetings.
- Support stakeholders to ensure timely completion of proposal inputs and approvals.

Proposal Documentation

- Prepare, compile, edit, and format proposal documents to a professional and consistent standard.
- Maintain version control of tender and proposal documentation.
- Manage the collection and storage of supporting documents, certifications, resumes, project references, and other bid content.
- Maintain the proposal library and knowledge management system.
- Manage electronic and manual submission processes through relevant procurement portals and client platforms, ensuring deadlines are met and confirm receipt of submission.
- Prepare post-submission reports and documentation as required.

What we're looking for:

Essential

- Experience coordinating tenders, bids, proposals, or business development activities.
- Solid project coordination and organisational skills.
- Excellent written communication, editing,



and document management abilities.
- Ability to manage multiple priorities and work under tight deadlines.
- Ability to work under pressure and meet tight deadlines without compromising quality.
- Strong stakeholder engagement and facilitation skills.
- Advanced proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and SharePoint.

Desirable

- Experience within construction, engineering, infrastructure, professional services contracting environments.
- Knowledge of tender management systems and procurement portals.
- Understanding of bid governance and proposal development methodologies.

On offer:

- $90k-$120k + super (negotiable based on experience)
- Full-time permanent role
- Strong mining focus
- Global company
- Supportive team environment
- Opportunity for growth and development

If you're looking for the next step in your career, APPLY TODAY!

#SCR-suzie-ninevski

Who is A.I.R Recruitment? A.I.R Recruitment is a national award winning boutique recruitment agency based in Newcastle, driven by passion and the challenge of connecting quality candidates to careers that deliver success. The foundation of our business is built on trust, integrity and the three key fundamental people solutions to Attract, Integrate and Retain. A.I.R Recruitment specialize in permanent recruitment in white collar, blue collar, professional and executive roles.

What sets us apart? Our Sales Success Strategy Program developed by their Award winning sales and recruitment professional, Director Suzie Ninevski.

Call us on 1800-2-RECRUIT to discuss your recruitment or jobseeker needs.

📌 Tender Coordinator (Sydney)
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