Are you an experienced Executive Assistant with experience in office management, projects or event management?Are you an organized self-starter, with great attention to detail?Do you want to be part of a team that is serving the local and global Church?

Our Hillsong Worship team are currently looking for a full time Operations Coordinator & Executive Assistant to join the team. This role will be responsible for providing executive, operational, administrative and coordination support across the Hillsong Worship department. Working closely with the Head of Hillsong Worship, this role acts as their Executive Assistant and ensures the department operates effectively and efficiently.

Other aspects of this role include:

EXECUTIVE SUPPORT

- Manage the Head’s diary, meetings and commitments across time zones.
- Arrange domestic and international travel, accommodation and itineraries.
- Manage the Head’s inbox and correspondence, responding or escalating as allocated.
- Prepare briefing notes, agendas, papers and minutes, tracking follow-up actions.
- Prepare expense claims and support invoice and approval processes for the Head.
- Handle confidential information with discretion as the Head’s first point of contact.

DEPARTMENT COORDINATION & SUPPORT

- Support the day-to-day coordination of Global Creative and work closely with the Head of Hillsong Worship to manage priorities and key activities.
- Coordinate department meetings, schedules, documentation and communication.
- Provide coordination and administrative support across Global Creative initiatives, workshops, shoots and other activities.
- Assist with creative briefs and presentations, and provide flexible support as needed.

PROJECT MANAGEMENT

- Manage selected Global Creative projects and initiatives from planning through to completion.
- Establish and maintain project plans, milestones,



deliverables and key actions.
- Coordinate stakeholders and communication throughout the life of a project.
- Monitor progress, identify risks or bottlenecks and proactively drive follow-up.
- Provide clear project updates and visibility to relevant leadership and stakeholders.

TEAM OPERATIONS & SUPPORT

- Support effective communication, organisation and collaboration across the Global Creative team.
- Maintain departmental systems, documentation, calendars and shared resources.
- Assist with onboarding, team planning, department events and other team initiatives.
- Identify opportunities to improve team processes and ways of working.

LABEL & PUBLISHING COORDINATION

- Support communication and coordination between Global Creative, Label and Publishing teams.
- Coordinate meetings, information sharing and administrative requirements across relevant stakeholders.
- Maintain organised records and documentation to support effective collaboration.

Ideally, the successful candidate will bring:

- Experience in executive assistance, administration, coordination, operations, project management or a similar role, including diary, travel and inbox management for a senior leader.
- Excellent organisational and time management skills, with high attention to detail and the ability to manage competing priorities.
- Strong written, verbal and interpersonal communication, with the ability to build relationships.
- Demonstrated discretion, professionalism and confidentiality when handling sensitive information.
- Proficiency in Microsoft Office and/or Google Workspace.
- Proactive, solutions-focused and able to work independently, with strong initiative and follow-through.
- Experience within a creative, music, or entertainment setting desirable.

If this sounds like you, we would love for you to apply today!

Applications close: 20 November 2026, 11.59pm AEDT

📌 Operations Coordinator & Executive Assistant (Norwest)
🏢 Hillsong International
📍 Norwest