Job Description

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- $52.70 Per Hour Plus Super
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- CBD Location
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- 3-4 Month Prospect - Full Time Hours
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An exciting opportunity is available for an experienced Executive Coordinator to provide high-level executive and business support within a purpose-driven public sector environment focused on improving community health and wellbeing.n
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nReporting directly to a senior Director, you will play a key role in coordinating executive activities, supporting effective decision-making and ensuring the smooth day-to-day operation of a busy division.n
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nYou will work closely with senior leaders, colleagues, government stakeholders and external partners, handling sensitive information with professionalism and maintaining a high standard of service.n
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Key responsibilitiesn
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- Provide high-level executive support, including complex diary management, appointment scheduling and meeting coordination.
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- Prepare and edit correspondence, reports, presentations, minutes, briefing papers and other formal documentation.
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- Coordinate executive meetings, committees and conferences, including agendas, meeting papers, minutes and follow-up actions.
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- Manage incoming correspondence and enquiries, identifying urgent or sensitive matters and ensuring timely responses.
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- Maintain accurate records, document registers, workflows and information management systems.
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- Coordinate travel, accommodation, procurement, office resources and facilities requirements.
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- Process requisitions, invoices,



credit card reconciliations and financial documentation in accordance with relevant procedures.
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- Support recruitment and vacancy management processes, including interview coordination, employment documentation and liaison with human resources.
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- Assist with project coordination, governance reporting, contract administration and grant-related processes.
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- Build effective working relationships across teams and external stakeholders while contributing to continuous improvement initiatives.
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About youn
nTo be successful in this role, you will bring:n
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- A current police check (within 6 months of issued)
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- Demonstrated experience providing executive coordination or executive assistant support to senior management.
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- Strong diary management, meeting coordination, minute-taking and correspondence preparation skills.
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- Experience preparing high-quality reports, presentations, briefings and formal documentation.
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- Experience with financial administration, invoice processing, reconciliations and procurement activities.
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- Experience supporting recruitment, human resources administration and employment documentation.
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- Strong organisational skills, with the ability to manage competing priorities and meet demanding deadlines.
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- Excellent written and verbal communication skills, with the confidence to liaise professionally with senior stakeholders.
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- A high level of discretion, integrity and the ability to manage confidential and sensitive information.
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- A proactive, solutions-focused approach and the ability to work independently while contributing positively to a team.
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📌 Executive Coordinator (Adelaide)
🏢 Halcyon Knights
📍 Adelaide