Job Description N $52.70 Per Hour Plus Super N CBD Locationn 3-4 Month Prospect - Full Time Hours N An exciting opportunity is available for an experienced Executive Coordinator to provide high-level executive and business support within a purpose-driven public sector environment focused on improving community health and wellbeing. NnnReporting directly to a senior Director, you will play a key role in coordinating executive activities, supporting effective decision-making and ensuring the smooth day-to-day operation of a busy division. NnnYou will work closely with senior leaders, colleagues, government stakeholders and external partners, handling sensitive information with professionalism and maintaining a high standard of service. NnKey responsibilities Nnn Provide high-level executive support, including complex diary management, appointment scheduling and meeting coordination. N Prepare and edit correspondence, reports, presentations, minutes, briefing papers and other formal documentation. N Coordinate executive meetings, committees and conferences, including agendas, meeting papers, minutes and follow-up actions. N Manage incoming correspondence and enquiries, identifying urgent or sensitive matters and ensuring timely responses. N Maintain accurate records, document registers, workflows and information management systems. N Coordinate travel, accommodation, procurement, office resources and facilities requirements. N Process requisitions, invoices, credit card reconciliations and financial documentation in accordance with relevant procedures.



N Support recruitment andvacancy management processes, including interview coordination, employment documentation and liaison with human resources. N Assist with project coordination, governance reporting, contract administration and grant-related processes. N Build effective workingrelationships across teams and external stakeholders while contributing to continuous improvement initiatives. NAbout you NnTo be successful in this role, you will bring: Nnn A current police check (within 6 months of issued) N Demonstrated experienceproviding executive coordination or executive assistant support to senior management. N Strong diary management, meeting coordination, minute-taking and correspondence preparation skills. N Experience preparing high-quality reports, presentations, briefings and formal documentation. N Experience with financial administration, invoice processing, reconciliations and procurement activities. N Experience supporting recruitment, human resources administration and employment documentation. N Strong organisational skills, with the ability to manage competing priorities and meet demanding deadlines. N Excellent written and verbal communication skills, with the confidence to liaise professionally with senior stakeholders. N A high level of discretion, integrity and the ability to manage confidential and sensitive information. N A proactive, solutions-focused approach and the ability to work independently while contributing positively to a team. N

📌 Executive Coordinator (Adelaide)
🏢 Halcyon Knights
📍 Adelaide