Solar Turbines Australia
Location: Rowville, Melbourne VIC
Employment type: Full-time, permanent
Work arrangement: Site-based

About Solar Turbines

Headquartered in San Diego, California, USA, Solar Turbines Incorporated, a subsidiary of Caterpillar Inc., is one of the world’s leading manufacturers of industrial gas turbines, with more than 16,000 units and over 3 billion operating hours in more than 100 countries.

About the Role

We are seeking a highly organised, proactive and enthusiastic Administrative Assistant to join our dynamic and fast-paced team supporting the Australia Pacific Services region.

This is a varied, hands-on position combining professional front-of-house and workplace coordination with operational, purchasing and administrative support. As the first point of contact for our Rowville office, you will help create a safe, welcoming and well-organised environment for employees, customers, contractors and visitors.

You will also provide day-to-day support to Australia Pacific Services, Field Service and site leadership, working with Operations, HSSE, Procurement and other stakeholders to coordinate documentation, purchasing, reporting and follow-up actions.

We are looking for someone dependable, resourceful and collaborative who can manage competing priorities and take ownership of routine activities. If you enjoy a role where no two days are the same and where your contribution has a visible impact on workplace and operational effectiveness, this is an excellent opportunity to join our team.

What You Will Do

Front of House and Visitor Coordination

- Act as the first point of contact for the Rowville office, providing a professional and welcoming experience for employees, customers, visitors and contractors.
- Answer and redirect telephone calls, take accurate messages and respond to routine enquiries.
- Coordinate visitor and contractor arrival, registration, badges and site-access requirements.
- Facilitate required site safety inductions and maintain accurate induction and visitor records.
- Issue and track contractor work permits in accordance with site requirements.
- Monitor the intercom system and support secure entry through the office and warehouse gates.
- Administer security access passes for authorised employees and contractors and maintain appropriate records.
- Ensure meeting and conference rooms are clean, organised and ready for use.

Administrative and Operational Support





- Provide day-to-day administrative support to Australia Pacific Services, Field Service and site leadership.
- Prepare and coordinate operational documents, service paperwork, communications, meeting materials, minutes and presentations.
- Maintain schedules and assist with coordinating team activities and staff availability.
- Support the tracking and follow-up of operational actions, deadlines and commitments.
- Assist with safety and environmental reporting, meeting coordination and related documentation as required.
- Maintain accurate electronic and physical records, procedures and reference materials in accordance with company requirements.
- Support employee onboarding activities, including access requests and administrative coordination.
- Liaise professionally with internal stakeholders, external suppliers and service providers.

Purchasing and Financial Administration

- Raise purchase requisitions and support purchasing activities through Coupa, including coding and approval coordination.
- Assist with the procurement of PPE, office supplies and operational materials.
- Help resolve purchasing and invoice queries with Procurement, suppliers and internal stakeholders.
- Support PCard audit and reconciliation activities by organising and verifying transaction records.
- Assist with payment administration, expense processing and charge-card reconciliation as required.

Workplace and Facilities Coordination

- Coordinate incoming and outgoing mail, express post and courier services.
- Maintain secure control and accurate records for facility, vehicle and cupboard keys.
- Maintain the register for spare mobile phones held at reception and follow established allocation and control processes.
- Coordinate the secure disposal of confidential documents and scheduled collection services.
- Monitor office, kitchen and pantry supplies and arrange replenishment when required.
- Coordinate catering and refreshments for meetings and site activities.
- Support the routine upkeep of shared workplace facilities and equipment, including the kitchen, dishwasher, coffee machine and water filters.




- Liaise with suppliers to maintain appropriate stock levels for workplace supplies and consumables.
- Assist with travel arrangements and associated administration when required.

What You Will Bring

- Previous experience in an administrative, operations-support, reception, office-coordination or similar role.
- Exposure to an industrial, engineering, field-service or services setting is preferred.
- Experience using purchasing or ERP systems, such as Coupa.
- Working knowledge of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
- Strong organisational skills and the ability to manage multiple priorities in a busy operational environment.
- High attention to detail, particularly when handling safety, environmental, financial and compliance documentation.
- Strong written and verbal communication skills.
- A professional and service-focused approach when working with employees, customers, visitors, contractors and suppliers.
- The ability to collaborate effectively with a variety of individuals, teams and stakeholders.
- Flexibility and adaptability in a dynamic working environment.
- The ability to understand and follow established safety, security, financial and compliance requirements.
- A practical, dependable and proactive approach, with a willingness to assist across a broad range of administrative and workplace activities.
- A degree or equivalent relevant experience is desirable.

Compensation and Benefits

Solar Turbines offers a competitive salary based on the successful candidate’s qualifications and relevant industry experience. The total rewards package includes:

- Competitive remuneration.
- Attractive bonus and share options.
- Career development opportunities with global prospects.
- A strong commitment to safety and wellbeing.
- A commitment to diversity, inclusion and equal opportunity.
- The opportunity to perform meaningful work in a supportive and inclusive culture that encourages you to make the most of your talents.

Additional Information

This is a full-time, site-based position at our Rowville facility. The successful candidate will work from the front-of-house and administration area to provide consistent reception and workplace support during agreed business hours.

Applicants must have full and unrestricted Australian working rights . Applicants who currently require, or will require, employer-sponsored visa support will not be considered for this position.

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