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Remote Travel Administrative Coordinator

We are hiring a Remote Travel Administrative Coordinator to support our travel team's daily operations, managing client communications, coordinating booking workflows, and ensuring all details are handled accurately and on time.

This is a fully remote position ideal for someone who is highly organized, professional, and comfortable managing multiple tasks independently. Full training and structured onboarding are provided from day one. No prior travel industry experience required.

We are hiring a Remote Travel Administrative Coordinator to support our travel team's daily operations, managing client communications, coordinating booking workflows, and ensuring all details are handled accurately and on time.

This is a fully remote position ideal for someone who is highly organized, professional, and comfortable managing multiple tasks independently. Full training and structured onboarding are provided from day one. No prior travel industry experience required.

What Youll Do:

- Manage client communications, travel documentation, and booking records
- Coordinate schedules, appointments, and follow-ups related to travel arrangements
- Support administrative workflows and ensure all deadlines and details are met
- Maintain accurate client records and track important booking information
- Provide professional, responsive support to clients and team members throughout the travel process
- Assist with process improvements and updates to internal travel systems

What Were Looking For:

- Strong organizational and communication skills, written and verbal
- Experience in administrative support, customer service, or coordination preferred, not required
- Comfortable working independently in a fully remote environment
- Detail-oriented, dependable, and tech-comfortable
- Able to learn and navigate digital tools, booking platforms, and internal workflows
- Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

- 100% remote flexibility
- Structured onboarding and ongoing training
- Clear processes and tools for success
- Opportunities for long-term growth within a supportive team

Technical Requirements

- Laptop or desktop computer.

- Reliable broadband internet connection.

- Smartphone for communication and updates.

What We Offer

- Fully remote work structure
- Flexible scheduling framework
- Structured training and ongoing support
- Collaborative team environment
- Access to industry-related travel benefits

Remote Position – WIX Designer | Developer

We are in search of a skilled web designer with a focus on WIX and a minimum of 3 years’ experience in the field. The candidate should be well-acquainted with the workflows of digital media marketing services. This remote position is with a growing start-up business, anticipating expansion between September and December of 2023 & looking to onboard casual workers. We are seeking someone who is fluent in English, with strong English reading and writing skills. The ideal candidate will possess excellent communication abilities and be able to complete tasks promptly, meeting critical deadlines. Initially, we expect availability for at least 8 hours a week, with the opportunity to grow alongside our dedicated team of digital media marketers.

Remote (South Africa) | Supporting an International Company

Monday – Friday | Full-Time

Elevate your career by providing top-tier strategic and operational support to global C-suite executives while enjoying full remote flexibility.

You will own high-level administrative operations, calendar management, and cross-time-zone coordination for senior international leadership. Serving as the primary gatekeeper and operational anchor, you will drive efficiency across executive workflows and executive project management.

Please note: This application is part of an ongoing initiative to build our international talent pipeline. By applying, your profile will be added to our pool for immediate consideration as active roles open up.

What You'll Do

- Calendar & Schedule Management: Strategically manage complex executive calendars, resolving scheduling conflicts across multiple global time zones.
- Travel & Event Coordination: Organize seamless international travel itineraries, accommodation, logistics, and executive meeting schedules.
- Inbox & Communication Triage: Filter and prioritize incoming high-volume communications, drafting professional responses on behalf of leadership.
- Meeting & Operational Support: Prepare meeting agendas, compile board decks, attend critical calls to capture action items, and drive follow-ups.
- Administrative Project Ownership: Lead routine operational workflows, expense report processing, and document management with high accuracy.

What You Bring

- Experience & Certifications: 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.
- Core Technical/Specialized Skills: Advanced proficiency in Google Workspace, Microsoft 365, Slack, and modern scheduling platforms (e.g., Motion, Calendly).
- Background & Domain Expertise: Strong background in business operations, corporate administration, or project coordination.
- Technical Translation / Delivery: Exceptional written and verbal English communication with acute attention to detail.
- Working Style: Highly discreet, emotionally intelligent operator who anticipates executive needs and maintains strict confidentiality.

Remote Work Requirements

- Hardware: Reliable personal laptop or desktop capable of running all role-required software.
- Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
- Workspace: A dedicated, quiet, and skilled home-office environment.
- Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

4350 Centenary Heights Executive Distributors

Posted 1 day ago

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Job Description

Profit sharing

Work from home

Full job description

We are seeking a high performing sales professional with a passion for sales to join our fast-paced outbound telephone team!

Points:

- Great opportunity with huge growth potential
- Supportive environment with ongoing training, support & perks provided

Executive Distributors is a family owned and operated wholesaler, Queensland owned that has been offering high quality delivery services for over 25 years.

The growing sales team is now seeking a strong Appointment Setter to make outbound calls in this phone-based role.

Why work with us?

Executive Distributors offers a great culture, high-performing, positive team and loads of career development opportunities. We are very supportive with training and development and reward hard work with ongoing success. Flexible work arrangements including remote work are available once an office-based induction to understand our culture, business, people & how we work is complete.

Overview of the role:

This position involves reaching out with prospective stakeholders to generate business. You will also:

- Access cold leads & convert to business revenue
- Make outbound calls to set appointments for BDM to sit
- Identify potential partners to connect with
- Complete basic admin & scheduling to support BDM prior to appointment

About You:

You possess a confident, outgoing personality with an understanding of exceptional phone manner to build relationships quickly. You have charisma, you love a chat and love hitting targets and making money.

You might have 6 months experience or you may have 20 years experience – doesn’t matter! Impress us with your drive, attitude and skill and we will remunerate accordingly! You have a keen eye when it comes to attention to detail, helping you to deliver strong account management.

You have a CAN-DO attitude. When a hurdle gets in the way, you say – no problem! You high jump over that hurdle and find a solution.

You have the kind of work ethic that your bosses will brag about – you are happy to get your hands dirty, you step up when required and are prepared to go that extra mile for your team.

Sound like you? We are reviewing applications daily so do not hesitate to apply today.

Please Note: Only shortlisted candidates will be contacted.

Job Types: Full-time, Part-time, Permanent

- Profit sharing
- Work from home

Schedule:

- Monday to Friday

Application Question(s):

- What is your target salary?

Experience:

- outbound sales phonecalls: 3 years (Preferred)

4217 Main Beach Fasttrack Business Holdings

Posted 1 day ago

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Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and agile Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail,



and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the advantages of remote work while collaborating with a dynamic team.

Responsibilities:

- Manage scheduling and calendars for company executives, including organising and preparing for meetings.
- Draft, review, and send communications on behalf of the executive team.
- Coordinate travel arrangements and manage logistics for executive travel.
- Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
- Maintain various records and documents for the company’s executives.
- Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
- Sending all proposals to agency clients
- Organising OB calls
- Being the POC until the client is onboarded

Requirements:

- Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
- Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
- Proficiency in office productivity tools and an aptitude for learning new software and systems.
- Ability to maintain strict confidentiality and exercise professionalism and discretion.
- Flexible team player, willing to adapt to changes and take on challenges.
- Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

- Part-time position with the potential for full-time based on company and individual performance.
- The opportunity to work on diverse projects with a focus on delivering exceptional results.
- A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.

How to Apply:

Please apply using the Swagg app “Apply Now” buttonabove.

Contact for any questions related to the job post.

Remote (South Africa) |Supporting an International Company

Monday – Friday, 02:00 – 10:00 SAST (10:00 AEST start) | Full-Time

Build an international finance career from home while delivering high-volume payroll operations for large enterprise client accounts.

You will own end-to-end, compliant payroll delivery across multi-cycle enterprise accounts, from timesheet ingestion and statutory calculations to ledger reconciliations. In this role, you will balance rigorous technical execution with trusted employee advisory, maintaining financial integrity across complex operational structures. You will also directly support broader finance workflows, including general ledger adjustments, accounts processing, and system optimization.

What You'll Do

- End-to-End Payroll Processing: Execute timely, accurate, and compliant multi-cycle payroll runs for large enterprise clients, managing new hires, terminations, leave, and salary adjustments.
- Time & Attendance Verification: Audit and process high-volume timesheets, attendance inputs, and leave records in alignment with statutory standards and enterprise awards.
- Financial Reconciliations & Reporting: Prepare, post payroll journals, execute month-end account reconciliations, and handle payroll tax lodgements alongside routine reporting.
- Payroll Enquiries & Advisory : Investigate and resolve complex payroll inquiries, offering trusted, expert advice and exceptional customer service across client teams.
- Process & Systems Optimization: Navigate enterprise payroll platforms to streamline operational workflows and contribute to continuous system enhancements.
- Cross-Functional Finance Support: Assist the broader finance unit with auxiliary accounting operations, including accounts payable, accounts receivable, and bank reconciliations.

What You Bring

- Experience & Certifications: 5+ years in senior payroll administration handling high-volume, multi-cycle enterprise payrolls, backed by an industry-recognized payroll, accounting, or bookkeeping qualification.
- Core Technical/Specialized Skills: Advanced proficiency in Microsoft Excel (data analysis/reconciliations), M365 suite, and experience with dedicated enterprise payroll/timesheet systems (Astute Payroll and Xero are highly advantageous).
- Background & Domain Expertise: Deep knowledge of end-to-end payroll compliance, statutory lodgements, data protection standards, and payroll-to-GL reconciliations (Australian payroll exposure is a strong advantage).
- Technical Translation / Delivery: Ability to distill complex pay structures, investigate numerical discrepancies, and communicate payroll guidelines clearly to stakeholders.
- Working Style: Highly organized and autonomous operator accustomed to strict dead-lines, early-morning coverage aligned with AEST, and handling sensitive financial data with total discretion.

Remote Working Requirements

- Hardware: Reliable personal laptop or desktop capable of running all role-required software.
- Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
- Workspace: A dedicated, quiet, and professional home-office environment.
- Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

Remote (South Africa) | Supporting an International Company

Friday – Tuesday, 05:00 – 13:00 SAST | Full time

Unlock the flexibility of working from home while gaining high-value exposure with a leading international healthcare team.

As a Remote Receptionist in the dental field, you will own the end-to-end frontline patient experience, serving as the central point of contact for daily inbound communications, scheduling, and clinical workflow coordination. This role requires an operational qualified capable of managing practitioner schedules and executing precise administrative tasks in a fast-paced environment. You will bridge patient care and daily practice operations with seamless efficiency. We are looking for a bubbly, confident professional who delivers exceptional client care.

What You'll Do

- Frontline Communication: Professionally answer incoming VoIP/cloud calls with a clear, and a warm tone. Manage voicemails, inquiries, and client follow-ups promptly.
- Appointment & Calendar Management: Coordinate practitioner schedules, optimize appointment slots, send patient reminders, and seamlessly resolve last-minute calendar changes.
- Patient Intake & Administration: Maintain accurate digital patient records, update practice management systems, and manage intake documentation and general reporting.
- Clinical Workflow & Triage: Leverage healthcare terminology to screen inquiries, follow procedure-specific duration guidelines, and provide accurate pre-appointment instructions.
- Escalation & Confidentiality: Protect sensitive patient data while effectively triaging complex or urgent clinical queries to the appropriate internal teams.

What You Bring

- Experience & Certifications: 2+ years of administrative or receptionist experience, with prior remote work experience preferred.
- Core Technical/Specialized Skills: Proficiency with practice management software, VoIP systems, digital scheduling tools, and Microsoft Office.
- Background & Domain Expertise: Strong background in customer-centric roles—preference for experience in boutique, artisan, or high-touch service industries (dental/medical experience is a plus, but not required).
- Technical Translation / Delivery: Exceptional memory, strong multitasking capabilities, and excellent task prioritization skills.
- Working Style: Highly organized, calm under pressure, and capable of managing confidential patient interactions with full discretion.
- Trainability: Fast learner with a strong attitude toward acquiring new skills (minimal training required).

Remote Work Requirements

- Hardware: Reliable personal laptop or desktop capable of running all role-required software.
- Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
- Workspace: A dedicated, quiet, and professional home-office environment.
- Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

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Human Resource Officer – Remote

Posted 1 day ago

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Join a Purpose-Driven Organisation and Make a Real Impact

Origin Support Services is looking for a bright, proactive, and detail-driven HR Officer to join our dynamic and passionate team. If you’re highly organised, thrive in a fast-paced environment,



and want your work to truly matter—we want to hear from you!

Join a Purpose-Driven Organisation and Make a Real Impact

Origin Support Services is looking for a bright, proactive, and detail-driven HR Officer to join our dynamic and passionate team. If you’re highly organised, thrive in a fast-paced environment, and want your work to truly matter—we want to hear from you!

About Us

Founded in 2020, Origin Support Services delivers individualised, compassionate care to people living with disabilities. We’re more than a service provider—we’re a community dedicated to empowering our participants and their families with tailored support options, including:

- Community Access Programs
- Supported Independent Living
- Respite and Short-Term Accommodation (STA)
- Group activities and cultural events such as Kap Mauri

We pride ourselves on creating safe, culturally inclusive environments where everyone can thrive—participants and staff alike.

About the Opportunity

This is a full-time position offering an opportunity to play a key role in supporting our growing organisation. Reporting directly to the Company Director, you’ll provide essential HR, IR and document control support across the organisation.

Your ability to handle sensitive matters with professionalism, confidentiality and precision will be highly valued.

Key Responsibilities

As our new HR Officer, your day-to-day may include:

- Delivering timely and accurate advice on HR, Fair Work and IR matters
- Drafting employment contracts and managing onboarding documentation
- Maintaining accurate and up-to-date employment records and HR systems
- Managing and maintaining organisational document control systems
- Ensuring documents are accurately named, version-controlled, filed and securely stored
- Monitoring document expiry dates and coordinating timely updates and renewals
- Maintaining controlled copies of HR policies, procedures, forms and templates
- Ensuring staff have access to current and approved documentation
- Leading the Employee Rewards & Recognition program
- Managing offboarding processes and collating exit data
- Reviewing and drafting HR and WHS policies to ensure compliance
- Supporting probation and performance reviews
- Creating and updating Position Descriptions
- Coordinating inductions for new staff across locations
- Facilitating EAP access and promoting staff wellbeing
- Contributing to organisational projects and strategic initiatives

What You’ll Bring

We’re seeking someone with:

- At least 4 years’ experience in a generalist HR role
- Experience in document control, records management or compliance administration
- HR qualifications or tertiary studies (highly regarded)
- NDIS Worker Screening Clearance and NDIS Orientation Module
- Strong attention to detail and excellent written communication skills
- Strong organisational and document management skills
- The ability to multitask, prioritise competing demands and manage your own time effectively
- A collaborative and professional attitude
- A genuine desire to support employees and contribute to a positive workplace

Why Join Origin?

- Flexible hybrid work environment , combining remote and office- based work
- Make a real difference in the lives of people with disabilities
- Thrive in a supportive, inclusive and culturally safe workplace
- Enjoy a full-time role with variety and meaningful responsibilities
- Develop your HR, compliance and document management expertise
- Be part of a growing organisation where your ideas and contributions are valued
- Experience variety in your day—no two days are ever the same!

Apply now and help shape the future of disability support with Origin Support Services. We can’t wait to welcome someone who shares our passion and purpose.

Leadership Program Coordinator (Remote-Based | Flexible Schedule)

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Leadership Program Coordinator (Remote-Based | Flexible Schedule)

About the Role

This flexible, remote-based role is suited to individuals who value organisation, communication, and the ability to work independently within a structured environment.

You may already have valuable skilled and life experience behind you — and still be looking for a role that offers greater flexibility, meaningful involvement, and alignment with your current lifestyle and priorities.

This role is best suited to individuals who bring previous professional, administrative, customer-facing, or coordination experience and who are confident managing responsibilities independently within established systems and processes.

The role operates within an established framework supported by onboarding, guided systems, and ongoing professional development.

What You’ll Be Doing

- Supporting communication and coordination activities within a structured online program environment
- Following guided systems and step-by-step processes
- Managing communication and follow-up activities
- Using simple digital tools to stay organised and consistent
- Participating in ongoing professional development and training

Who This Role Suits

- You value flexibility while also appreciating structure and clear direction
- You are self-motivated and comfortable working independently
- You are organised and able to manage your own schedule effectively
- You are comfortable using online communication tools in a professional environment
- You are open to ongoing learning and professional growth
- You bring previous work or life experience that supports confident communication and organisation

Additional Information

- Remote-based role (NZ or Australia preferred)
- Flexible scheduling within a structured framework
- Results-oriented compensation structure
- Ongoing onboarding, training, and professional support

Important to Note

- This role operates within a flexible, independent working structure
- This role is not suited to individuals seeking short-term contract or project-based work
- The position follows established systems, processes, and support frameworks
- This role is better suited to individuals with previous professional or business experience

Next Step

If this style of flexible, structured role aligns with what you’re looking for, we welcome your application to learn more.

Remote (South Africa) | Supporting an International Company

Monday – Friday, 11:30pm/12:30am – 8:30am/9:30am SAST (Sydney Business Hours) | Full-Time

Drive high-converting sales and build world-class client experiences for top-tier Australian events—all while working remotely from South Africa!

You will own the end-to-end sales lifecycle and client relationship journey for premium corporate functions, private celebrations, and large-scale activations. Balancing high-volume inbound lead conversion with precise event planning, you will act as the consultative link between clients and Sydney-based operations teams. This position offers long-term stability and an exciting progression pathway into remote team leadership and department management.

What You'll Do

- Consultative Lead Conversion: Conduct 10–15 minute phone briefs for high-volume inbound enquiries to build immediate rapport, capture event visions, and achieve high quote conversion rates.
- Proposal & Menu Engineering: Build tailored proposals, custom menus, staffing schedules, and equipment pack-lists using specialized event management software.
- Proactive Sales Follow-up: Execute consistent, structured follow-up workflows to convert proposals into confirmed bookings while upselling add-on services and upgrades.
- Event Coordination & Handover: Finalize run sheets, guest counts, and complex dietary requirements before executing flawless handovers to Sydney-based Operations and Logistics teams.
- Account Management & Repeat Business: Nurture long-term corporate accounts and re-engage past clients to secure repeat event bookings.
- AI & Digital Workflow Adoption: Utilize AI tools (e.g., Claude, ChatGPT) and automation software to streamline order processing, quoting, and daily sales administration.
- Team Sales Coaching & Leadership (Growth Track): Analyze team conversion stats, coach remote team members on sales techniques, and potentially step up into a team lead or Head of Department role.

What You Bring

- Experience & Certifications: 3+ years of proven consultative sales or event coordination experience within catering, venues, hotels, or hospitality.
- Core Technical/Specialized Skills: Proficiency with catering/event software (e.g., CaterEase), workflow tools (e.g., Monday.com), and AI tools (ChatGPT/Claude).
- Background & Domain Expertise: Strong understanding of event planning, menu structures, beverage offerings, dietary considerations, and equipment logistics.
- Technical Translation & Communication: Outstanding phone and written communication skills—confident, warm, and engaging without being too pushy.
- Working Style: Highly resilient and energetic in fast-paced environments, with a strong proactive drive, an enthusiastic attitude toward AI adoption, and the capability to coach and lead others.

Remote Work Requirements

- Hardware: Reliable personal laptop or desktop capable of running all role-required software.
- Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
- Workspace: A dedicated, quiet, and professional home-office environment.
- Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

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📌 Remote Travel Admin Coordinator — Growth-Driven Pro (Brisbane)
🏢 Auto & General
📍 Brisbane