Office Manager AAM REALTOR PTY LTD ABN: 80 649 905 715

Location:
Unit 704,1 Main Street, Point Cook,Vic,3030

Salary:
AUD $79,000–$81,000 per annum Company Overview AAM REALTOR PTY LTD is a real estate business focused on property-related services, including sales, rentals, and property management. The company aims to maintain efficient business operations through effective administration, resource coordination, and communication across its business functions. It is committed to providing professional services to clients and stakeholders while ensuring its office operations are organised and aligned with its business objectives. Position Overview AAM REALTOR PTY LTD is seeking an experienced and organised Office Manager to oversee and coordinate its office operations. The successful candidate will be responsible for planning and reviewing office services, coordinating resources, supervising administrative staff, maintaining office records, and facilitating communication between departments. The role will report directly to the Higher Management and contribute to the efficient operation and achievement of the company's business objectives.

Key Responsibilities
• Contributing to the planning and review of office services by conducting operational analysis across all departments, including sales, rentals, and property management, to set priorities and establish office service standards, reporting directly to the Higher Management.
• Allocating human resources, workspace, and equipment by coordinating with the Management to ensure optimal resource distribution and smooth functioning of all office operations.




• Assigning administrative tasks to support staff and monitoring their work performance across departments, ensuring timely completion of responsibilities within established organisational parameters.
• Managing office records, accounts, and administrative documentation while preparing explicit reports and presentations for the Management to facilitate sound business and operational decisions.
• Liaising across all internal departments including sales, rentals, HR, and property management to coordinate office business, resolve cross-functional operational challenges, and ensure cohesive service delivery.
• Ensuring office equipment, supplies, and infrastructure were maintained and operational by identifying inefficiencies and implementing revised workflows to enhance productivity and reduce operational costs.
• Ensuring compliance with occupational health and safety regulations and overseeingthat all office operations adhered to relevant government legislation, policies, and industry procedures within the real estate sector.
• Coordinating personnel activities including performance management, training, and supervision in collaboration with the Human Resource Advisor, contributing to hiring decisions and staff development initiatives.




• Overseeing administrative matters and managing stakeholder expectations across the executive, sales, and rental teams to ensure exceptional operational service delivery and client satisfaction.
• Conducting comprehensive financial and operational analysis to manage office accounts, monitor budgets, and support the Management in making informed decisions regarding the efficient administration of the organisation. Qualifications and Experience Required
• An AQF Associate Degree, Advanced Diploma, or Diploma level of studies is required.
• At least three years of relevant experience in office management, administration, or a similar role.
• Demonstrated experience in coordinating office services, allocating resources, and supervising administrative staff.
• Ability to manage office records, accounts, administrative systems, and business documentation accurately.
• Strong organisational, planning, problem-solving, and time-management skills.
• Effective communication and interpersonal skills, including the ability to liaise with management and relevant professionals to coordinate office activities and resolve operational issues.
• Ability to monitor staff performance, coordinate administrative activities, and maintain office equipment and supplies.
• Understanding of relevant workplace health and safety requirements, organisational policies, and applicable legislation.
• Experience in real estate administration, including sales, rentals, or property management operations, will be highly regarded.

📌 .Office Manager (Point Cook)
🏢 Efficient Recruitment
📍 Point Cook