Millennium Rigging operates across Melbourne, Sydney and Tasmania. We're looking for an organised, detail-focused person to join our team at our Campbellfield office.
About the role In this junior role you'll support the admin side of our jobs and accounts. For each job you'll help with setup, keep the documents organised while work is underway, and see it through to final dockets, invoicing and close-out.
Training is provided. You'll report to the Accounts & HR Manager and work closely with project managers, the operations team and site workers.
What you'll be doing
Job & contract administration
Setting up job folders and recording client, site, scope, purchase order and agreed rates
Filing quotes, POs, job briefs, SWMS and correspondence correctly
Following up project managers for missing information before work starts
Collecting timesheets, signed dockets and delivery records
Chasing dockets with missing signatures, dates, hours or PO references
Tracking work completed against the PO and flagging possible variations
Making sure each job's records are complete through to invoicing and close-out
Accounts & invoicing
Preparing draft invoices from approved timesheets,
dockets, POs and rates
Checking that supporting documents are in place before invoices go out
Keeping records of invoices, payments, remittances and outstanding accounts
Helping with client statements and follow-up of overdue invoices
General administration
Keeping digital filing and job records accurate
Responding to routine enquiries from clients, workers and the team
Helping with reports and reconciliations
About you
Strong attention to detail and good organisational skills
Comfortable with numbers, spreadsheets and digital systems
Explicit written communication and a professional manner
You follow things up and see tasks through to the end
You notice when something doesn't add up and ask questions
Admin, accounts or construction experience is a plus but not essential. We'll train you.
What we offer
Full on-the-job training
$55,000 – $65,000 + super
A diverse role at the centre of our construction projects
How to apply Click "Apply" and include your resume and a short cover letter telling us why you'd be a positive fit.