EPIS Inc

Newman, & Pilbara WA

Community Aged Care provider

Part-time

EPIS is seeking a part time administrative assistant to join our head office team in Newman.

Either three days per week, working from 8:00 am to 2:00 pm, or five days per week (Monday to Friday), working from 8:00 am to 2:00 pm.

WE DO NOT OFFER VISA SPONSORSHIP

ABOUT EPIS:

EPIS is a not-for-profit organization looking for a part time Admin Assistant within our Head Office. The role is designed for those who are eager to excel and are committed to exceeding expectations.

Our staff are dedicated professionals, providing culturally sensitive, person – centered care. EPIS delivers services based on client’s choices, needs and preferences.

We're continuing to build a gender equitable team, and a culture that's just as diverse, inclusive and welcoming as the communities we serve. We encourage applications from people of all ages, cultures (including our First Nations Peoples), abilities, sexual orientation and gender identities. Where possible, we're happy to adjust our recruitment process to support candidates with disability.

ABOUT THE ROLE:

The primary responsibility of the part time Admin Assistant is to provide effective, efficient and confidential administrative support to the CEO and Head Office team. The role involves supporting EPIS head office with administrative tasks including managing telephone calls to head office, greet clients and visitors in a professional manner while ensuring that the dissemination of information to operational support areas are always carried out in a connected, supportive, professional and timely manner. This role will include assistance with onboarding of new team members, data entry, liaising with contractors, general administration and assisting head office staff to ensure the operational requirements of EPIS are maintained.

This role will include the attendance at meetings, the taking of meeting minutes,



collating and distributing meeting documents and liaising with EPIS Board of Directors.

This role will provide high level support to the Chief Executive Officer and assist with ensuring efficient completion of administration tasks.

JOB TASKS:

- Providing a professional administrative support services to EPIS CEO and head office staff working diligently within an environment of competing priorities.

- Interact with diplomacy and professionalism with a diverse range of internal and external stakeholders; and initiate appropriate action to enquiries.

- Assist in the development and production of documents

- Directing telephones callers to appropriate staff.

- Greeting visitors.

- Relaying internal information.

- Maintaining basic records and archiving.

- Filing, collating, scanning and copying documents.

- Any other duties associated with the smooth operation of the EPIS services as requested by the CEO or management staff.

- Has attention to details.

- Must have a good organizational skills and good time management.

- Has positive attitude and professional manner

- Very Good Computer skills and Communication skills

- HR related task as required as preparing welcome packs, booking interviews, uploading documents, reference checks and any other HR admin tasks.

- Collecting all catering checklist each month and upload and save on applicable folder on the shared drive.

YOUR SUCCESS IN THIS ROLE WILL BE ASSURED BY HAVING:

- Proficient and professional in reception/administrative duties

- Time management, problem solving skills.

- Motivated self-starter

- Friendly, professional, people person

- Solutions - focused mindset

- Drive and ambition to make a difference

- Can provide a valid National Police Certificate

- Full WA Driver’s License

- Has full working rights in Australia

Interested? If yes, we would love to hear from you! Apply by submitting your resume and cover letter through Seek or to ••••@epis.org.au detailing your skills and experience.

Don’t delay as shortlisting will commence immediately.

📌 Administrative Assistant (Newman)
🏢 EPIS
📍 Newman