Accounts & Administration Coordinator

Are you an experienced finance administrator, bookkeeper or accountant looking for a wide-ranging role that offers flexibility, autonomy and the opportunity to make a genuine contribution to a business?

Workforce Extensions is partnering with A&K; Tucker Excavations to find an organised and capable Accounts & Administration Coordinator to oversee day to day financial administration while supporting the wider business across general administration, project coordination and basic HR.

A&K; Tucker Excavations is a Geelong based earthmoving and civil construction business delivering a broad range of projects. This is an opportunity to join a small team in a varied role where you will have the autonomy to manage your responsibilities, improve processes and provide valuable support to the senior leadership team and site-based project teams.

About the role

This is a broad, hands on position covering the day to day financial administration of the business, along with general office support, project administration and basic HR coordination.

Working closely with the senior leadership team and site-based personnel, you will help keep the financial and administrative side of the business running smoothly. You will also support project teams with the documentation, coordination and administrative requirements that help keep earthmoving and civil construction projects organised.

Your responsibilities will include:

Accounts and payroll

- Managing accounts payable and accounts receivable

- Processing payroll and maintaining accurate employee and payroll records

- Using Xero for day to day accounting and financial administration

- Assisting with reconciliations, invoicing,



payment processing and general financial record keeping

General administration

- Providing general administrative support to the senior leadership team

- Managing emails, occasional phone enquiries and general office queries

- Maintaining organised records, documentation and business information

- Helping keep day to day office processes running efficiently

Project administration

- Working with site based teams to coordinate project administration and documentation

- Assisting with project records, paperwork, reporting and general project support

- Liaising with site personnel to collect, maintain and organise project information

- Supporting the administrative requirements of earthmoving and civil construction projects

- Helping ensure relevant documentation and information are accurate, up to date and accessible to the team

HR support

- Assisting with employee records, onboarding documentation and general HR administration

- Supporting the team with routine personnel paperwork and compliance documentation

About you

This opportunity could suit an experienced finance administrator, bookkeeper or accountant who enjoys a hands on role and is comfortable working across a broad range of responsibilities.

You will ideally bring:

- Experience in bookkeeping,



finance administration or accounting

- Experience with payroll, accounts payable and accounts receivable

- Confidence using Xero

- Strong organisational skills and attention to detail

- The ability to work autonomously, manage competing priorities and take ownership of your responsibilities

- A practical, proactive approach and the confidence to work with both office-based and site-based teams

- Good communication skills and discretion when handling financial and employee information

Experience in project administration, civil construction, earthmoving or a similar operational environment would be beneficial, but is not essential. Most importantly, you will be comfortable working across different areas of the business, communicating with people in different roles and happy to pitch in where needed.

What's on offer

- Part time hours to start, with flexibility to negotiate a suitable ongoing arrangement

- School hours or full days considered

- A full time equivalent salary guide of $70,000 to $90,000 plus superannuation, depending on experience, with part time remuneration paid pro rata

- A varied role with genuine autonomy and ownership

- Direct access to the senior leadership team and the opportunity to make a meaningful contribution

- The chance to work across both the financial and operational sides of an established earthmoving business

- A supportive, small team environment where your work will be valued

Interested?

If you are looking for a flexible role that offers variety, responsibility and the opportunity to make the position your own, we would welcome a conversation.

📌 Accounts and Administration Coordinator (Geelong)
🏢 Workforce Extensions Ballarat
📍 Geelong