Clinic Manager: Be the Heart of Our Happy Little Clinic!
Fixed-term, part-time maternity leave cover in Sunnybank Hills
Are you the kind of person who loves a good system, a tidy schedule and a friendly hello? Do you get a little thrill from a perfectly colour-coded calendar? Are you good at managing others and finding better ways of working? We’d love to meet you!
Who we are
We’re a paediatric speech therapy and music therapy clinic in Sunnybank Hills, supporting kids and their families through private, Medicare and NDIS funding. Our team is made up of three full-time and four part-time clinicians (plus our clinic director), and our days are full of communication, creativity and the occasional ukulele.
What you’ll be doing
You’ll keep the clinic running smoothly, and you’ll be the main point of contact for clients.
Clinic coordination
- Greeting kids, parents and carers with warmth, and managing incoming calls and emails
- Managing clinician calendars, bookings, cancellations and waitlists
- Supporting record keeping through scanning and filing
- Keeping the clinic stocked, organised and welcoming
- Overseeing other administrative staff, and admin team rosters
Client journeys
- Following exisiting procedures, you will guide new clients through our onboarding process, from first enquiry to bookings, consent forms and intake paperwork
- Liaising with families, referrers and other providers
- Helping families understand the basics of private, Medicare and NDIS pathways, and making sure the right paperwork is given and completed
Making things better
- Helping us design and roll out new procedures so the clinic runs even more smoothly
- Supporting good practice around privacy, safety and quality
- Onboarding new team members
- Assisting with management of leave requests
- Lending a hand to our clinic director with business tasks and social media as needed
Note: there are no finance, payroll or bookkeeping duties in this role!
Who you are
- Previous experience in clinic or office administration, preferably within an allied health, medical or disability services setting
- Brilliantly organised with strong time management skills and an eye for detail
- Outstanding interpersonal and written communication skills, and a professional, empathetic manner with children and families
- Proficiency with practice management software and standard office applications
- An understanding of, or willingness to learn, NDIS and Medicare processes
- The ability to work independently, exercise sound judgement and maintain strict confidentiality
- A proactive approach to identifying and implementing system improvements
- A current Queensland Blue Card, or willingness to apply for one prior to commencement
- A current police check, or willingness to obtain before commencement
The practical bits
- Fixed-term, part-time for 12 months: 3–4 days per week (some flexibility here)
- Start date in late November 2026
- Maternity leave cover, with ongoing opportunities for the right person
- $37–$42 per hour depending on experience, plus super
- Some perks - monthly team lunch, quarterly team days, 4 weeks annual leave and a bonus day of birthday leave
Ready to join us? Send your resume and a short cover letter (tell us why you’d be a outstanding fit!) to
[email protected] by 15/11/26
Pay: $37.00 – $42.00 per hour
Expected hours: 22.5 – 30.0 per week
Licence/Certification
- Working with Children Check (Preferred)
Work Location: In person
📌 Clinic Manager (Sunnybank Hills)
🏢 Talk Read Grow
📍 Sunnybank Hills