About Blinds By Design

Blinds By Design operates in window furnishings, with locations in Bathurst, Orange and the Newcastle region. We are seeking an experienced Bookkeeper & Administration Officer for a full-time, on-site position at our Belmont office in the Newcastle Region, NSW.

This is a broad, hands-on role combining day-to-day bookkeeping with management reporting, cash flow forecasting and business administration. The right person will bring accuracy and structure to the accounts while giving management timely information to support decisions.

The role at a glance

You will work closely with the business owners and the sales and operations teams. The primary focus is bookkeeping, reconciliations and financial reporting, with a range of administrative and coordination tasks alongside those responsibilities.

We are looking for someone who can maintain reliable records, identify issues early and turn financial information into simple, useful updates.

Key responsibilities — bookkeeping and finance

· Maintain accurate Xero records and support the integration between Xero and Quoterite.

· Prepare customer invoices, enter supplier bills, allocate receipts and maintain tracking categories.

· Complete daily transaction checks and weekly bank, credit card and account reconciliations.

· Monitor customer balances, overdue invoices, supplier balances and payment due dates.

· Process payroll, superannuation and staff receipts; keep supporting records ready for accountants and advisers.

· Investigate missing documentation, unmatched payments and unusual transactions, escalating matters promptly.

Cash flow and performance reporting

· Maintain a rolling 90-day forward cash flow forecast, updated at least weekly and more often when needed.

· Record expected customer deposits and final payments, payroll, supplier bills, rent, tax obligations, finance repayments and other known commitments.

· Compare forecast and actual cash movements and flag possible shortfalls in advance.





· Prepare a weekly summary of cash at bank, upcoming payments, overdue debtors and items needing action.

· Update agreed business KPIs, including leads, quotes, conversion rates, average sales, sales against targets and location-level performance.

· Assist with tracking gross margins, overheads, rework costs, refunds and order errors when data is available.

· Prepare a straightforward monthly summary highlighting key changes and issues for management.

Administration and team support

· Keep Quoterite and order ETA information current and follow up missing details or delays.

· Respond to routine invoicing and payment queries and send customer receipts.

· Coordinate vehicle servicing, staff accommodation and company training arrangements.

· Maintain insurance and compliance documents and assist with general office organisation.

· Keep a clear list of outstanding administrative items, owners and due dates.

What you will bring

· Proven practical bookkeeping experience, including confidence with Xero.

· Sound knowledge of reconciliations, invoicing, payroll and superannuation.

· Strong spreadsheet skills, attention to detail and the ability to work independently.

· A proactive approach to resolving discrepancies and following up outstanding information.

· Explicit communication, good time management and respect for confidentiality.

· Experience in cash flow forecasting, KPI dashboards, Quoterite or a multi-site business is highly regarded but not essential.

What success looks like

Accounts are accurate and up to date. Management receives clear weekly cash flow and KPI updates. Problems are identified early. Routine bookkeeping and administration are handled reliably, giving the owners more time to focus on customers, people and operations.

Location and application

This is a full-time, office-based role in Belmont, Newcastle Region NSW.

Please apply through SEEK with your resume and a brief cover letter outlining your bookkeeping experience, Xero skills and any experience preparing cash flow forecasts or management reports.

📌 Love numbers? Love bringing order to the chaos? (Belmont)
🏢 BLINDS BY DESIGN CW
📍 Belmont