JOB OPPORTUNITY

Payroll officer

We are a Main Market LSE listed company which provides a complete range of drilling and mining services. We are an organisation committed to embracing and developing a diverse workforce so that they develop to realise their full potential and provide you with the ability to make an impact with the next generation of mineral exploration drilling company.

With our footprint continuing to expand we are looking for a dedicated and professional Payroll Officer

Location: Perth Australia

Responsible for the accurate, timely and compliant end-to-end processing of Capital’s Australian payroll and the delivery of day-to-day HR administration for a predominantly blue-collar, rostered workforce. Based in Perth, the role works closely with site supervisors, crews and administrators at Kalgoorlie, Sunrise Dam and Tropicana to capture and validate timesheets, rosters, overtime, daily rates and allowances, and processes pay through KeyPay / Employment Hero Payroll. The role reviews every pay run before approval, resolves employee pay queries promptly, and ensures compliance with the Fair Work Act 2009, applicable modern awards and agreements, Single Touch Payroll, superannuation and WA statutory obligations.

Job Requirements and Duties

Payroll Processing & Review

- Process weekly, fortnightly and monthly pay runs in KeyPay / Employment Hero Payroll for all Australian employees, including site, workshop and Perth office staff.
- Review each pay run line by line before submission for approval: compare against the prior pay run, investigate variances, and confirm hours, rates, allowances, deductions and net pay are correct
- Prepare a pay run variance summary for each cycle, explaining new starters, terminations, rate changes, backpay and material movements
- Process terminations and final pays, including notice, accrued and pro-rata annual leave, long service leave, redundancy entitlements and ETP tax treatment.
- Process back pays, adjustments, salary sacrifice, child support and garnishee orders, and other authorized deductions

Timesheets, Rosters, Overtime & Rates

- Collect, check and reconcile site timesheets against approved rosters (FIFO, DIDO and residential) and site attendance records before payroll cut-off
- Apply and validate overtime, penalty rates, shift and night loadings, public holiday rates, daily rates, travel days, site and remote allowances, and LAFHA or meal allowances in line with contracts, awards and agreements
- Identify and correct anomalies such as missing timesheets, unapproved overtime, hours exceeding roster patterns, incorrect pay categories or duplicate entries.
- Maintain pay rate tables, pay categories and roster set-ups in the payroll system; ensure award and agreement rate increases are applied on the correct effective dates.
- Ensure all employees are paid at or above the applicable minimum award or agreement entitlements, and support periodic better-off-overall and annualized salary reconciliations.

Compliance & Statutory Obligations





- Ensure payroll complies with the Fair Work Act 2009, National Employment Standards, the Mining Industry Award 2020 and any applicable enterprise agreements and employment contracts
- Manage Single Touch Payroll (STP Phase 2) reporting, PAYG withholding, end-of-financial-year finalization and employee income statement queries.
- Ensure superannuation guarantee contributions are calculated, reconciled and paid within the required timeframes, including Payday Super obligations, choice of fund and stapled fund requests
- Prepare and reconcile WA payroll tax returns and workers’ compensation wage declarations; support annual audits
- Maintain accurate leave balances and accruals, including annual, personal/carer’s, long service and community service leave, in line with WA and federal legislation.
- Maintain compliant employee and payroll records, protect confidential information and follow segregation of duties for payroll approvals

HR Administration & Employee Lifecycle

- Manage onboarding for site and office employees: contracts, TFN declarations, super choice forms, bank details, Fair Work Information Statement and casual employment information statements
- Coordinate pre-employment requirements with site teams, including medicals, drug and alcohol testing, police checks, licenses, tickets and site inductions.
- Prepare contract variations, rate change letters, employment confirmation letters and separation documentation
- Maintain accurate employee data in the HRIS and payroll system, including position, roster, location, cost center and pay rate
- Support the General Manager - HR with recruitment administration, performance and disciplinary documentation, and HR projects as required

Site Support & Workforce Engagement

- Act as the first point of contact for pay and HR queries from crews and supervisors at Kalgoorlie, Sunrise Dam and Tropicana, resolving issues quickly and explaining pay outcomes clearly
- Build strong working relationships with site supervisors, drillers, offsiders, mechanics and site administrators to improve timesheet accuracy and cut-off discipline.
- Deliver practical guidance and training to supervisors on time sheet completion, overtime approval and leave requests.
- Travel to site periodically to support onboarding, payroll queries and HR administration

Reporting & Systems

- Produce payroll reports including headcount, labor cost, overtime analysis, leave liability and cost center allocations for HR and Finance
- Reconcile payroll to the general ledger with Finance each pay cycle and month end.
- Identify and implement process improvements,



system configuration changes and controls within KeyPay / Employment Hero Payroll
- Maintain up-to-date payroll procedures and desk instructions

Knowledge, and skills required

- Strong working knowledge of Australian payroll legislation, including the Fair Work Act 2009, National Employment Standards, modern awards (particularly the Mining Industry Award 2020) and enterprise agreements
- Advanced understanding of overtime, penalty rates, shift loadings, daily rates, roster-based pay, allowances and leave accrual calculations.
- Sound knowledge of STP Phase 2, PAYG withholding, superannuation guarantee, WA payroll tax and workers’ compensation
- Ability to review complex payrolls, analyze variances and identify errors quickly.
- Practical, approachable communication style suited to a blue-collar, FIFO and DIDO workforce; able to explain pay outcomes clearly and build trust with crews and supervisors
- High attention to detail, robust numeracy and the ability to work accurately under tight payroll deadlines
- Discretion and integrity when handling confidential employee information.
- Good organizational skills and the ability to manage multiple sites and priorities

Education and training Required

- Certificate IV or Diploma in Payroll, Human Resources, Accounting or a related field.
- Degree in Human Resources, Business or Commerce advantageous.
- Australian Payroll Association (APA) certification or membership advantageous
- KeyPay / Employment Hero Payroll (essential)
- Advanced MS Excel skills, including lookups, pivot tables and reconciliations; proficient in Word and Outlook
- HRIS and time and attendance or rostering systems
- ERP or accounting systems (Dynamics 365, Accpac or similar) advantageous

Experience Required

- Minimum five years end-to-end Australian payroll experience, including HR administration
- Minimum two years hands-on experience processing payroll in KeyPay / Employment Hero Payroll
- Demonstrated experience paying a blue-collar, rostered workforce in mining, drilling, resources, construction or a similar industry, including FIFO and DIDO arrangements
- Proven experience reviewing pay runs, calculating overtime and daily rates, and processing terminations and backpays
- Experience supporting remote or multi-site operations in Western Australia advantageous

Other Working requirements

- Must be fit and able to perform the inherent requirements of the role
- Willing and able to travel to Kalgoorlie, Sunrise Dam and Tropicana as required
- Able to complete site pre-employment medicals, drug and alcohol testing and site inductions
- Current driver’s license and National Police Clearance

Check out www.capdrill.com

If you think you have what it takes, please apply directly to the job advertisement

Capital Limited is an equal opportunity employer, and we encourage everyone to apply.

The Company reserves the right:

- To contact only the best qualified candidates to participate in the selection exercise.
- Not to make any appointment following this advertisement.

📌 Payroll Officer (Perth)
🏢 Capital
📍 Perth