Job description

Administration Coordinator - Melbourne

About the Role

We are seeking a highly organised and proactive Administration Assistant to provide comprehensive business and operational support across teams and stakeholders. This role is responsible for ensuring the smooth coordination of daily activities, enhancing organisational efficiency, and supporting cross-functional initiatives through effective administration, communication, and process improvement.

Working independently and collaboratively, you will play a key role in managing schedules, maintaining documentation, coordinating activities, and driving administrative excellence across the business.

Key Responsibilities

- Manage calendars, meetings, travel arrangements, and scheduling activities
- Maintain accurate filing systems, records, and administrative documentation
- Prepare, edit, proofread, and format professional business documents and reports
- Coordinate communications, correspondence, and stakeholder enquiries
- Monitor expenses, reporting requirements, and general office administration
- Support project teams with administrative coordination and tracking of deliverables
- Assist in the development and continuous improvement of administrative processes
- Ensure activities are completed in accordance with company policies and procedures
- Provide timely updates on project and operational activities to relevant stakeholders

Skills and Experience

- Previous experience as an Administrative Coordinator, Team Assistant, Executive Assistant, or similar role
- Solid organisational and time management skills with the ability to manage multiple priorities




- Excellent written and verbal communication skills
- High attention to detail and commitment to producing quality work
- Strong proficiency with Microsoft Office Suite, collaboration tools, and business systems
- Ability to work independently while building effective working relationships across teams
- A proactive approach to problem-solving and process improvement
- Experience supporting projects, reporting activities, and stakeholder coordination
- Strong administrative and business support capability

If you're a highly organised administration professional who enjoys supporting teams, coordinating activities, and making a positive impact, we'd love to hear from you. Apply now

Madhuri Mhanta
Key Accounts Consultant
Let's Connect
https://www.linkedin.com/in/madhuri-mhanta-5a4a7a17
+ 61 386 334 112

ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.

Aboriginal and Torres Strait Islander people are encouraged to apply.

By submitting your resume and other personal information with this application you are consenting to this information being collected in line with our privacy policy. Follow the link to learn more - www.manpowergroup.com.au/privacy-policy

State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856

📌 Administrative Assistant (Melbourne)
🏢 Manpower
📍 Melbourne