Reporting to the Operations Manager, you will provide administrative and coordination support, follow up outstanding actions and keep job information current. You will also assist the Workshop Manager as required.
Key responsibilities
- Support the Operations Manager with daily administration and coordination.
- Create and update job records, schedules and operational information in consultation with the Operations Manager.
- Assist with raising and issuing workpacks, keeping documentation accurate, organised and accessible.
- Gather and summarise job information, prepare progress reports and flag outstanding actions or delays.
- Coordinate meetings, prepare supporting information and follow up agreed actions.
- Assist with purchasing, supplier follow-up and delivery tracking.
- Liaise with the Workshop and Logistics Managers to keep information flowing.
- Communicate with customers and follow up project information as directed by the Operations Manager.
- Assist the Workshop Manager with paperwork and general administrative requirements.
About you
- Around 3–5 years' experience in a similar administrative role, ideally within manufacturing, engineering, trades or another hands-on business.
- Enjoys being organised and brings attention to detail, consistency and accuracy.
- Communicates clearly and enjoys working with a broad range of people.
- Can manage competing priorities and follow tasks through to completion.
- Confident using Microsoft Office, including Excel to organise information and prepare straightforward reports.
- Takes initiative and is comfortable asking questions when needed.
- Understands the importance of accurate records, document control and confidentiality.
About us
Mincham is an Australian defence and aerospace manufacturing company. We are seeking an organised, practical Administrator to help keep our day-to-day operations running smoothly. A wide-ranging, practical role within an established Australian business, working closely with our managers and workshop team, with opportunities to learn other aspects of the business and grow as we grow. Culture is important to us. You will be part of a supportive team where quality and delivering for our customers are central to how we work. We also value work-life balance and support our team in achieving it.