Executive Assistant to General Manager / Licensee | Real Estate

Location: Geraldton, Western Australia
Work Arrangement: Onsite
Employment Type: Permanent, Full Time
Salary: AUD $100,000–$110,000 + super, negotiable for the right candidate

Job Description

We are seeking an experienced and highly capable Executive Assistant to provide high-level support to the General Manager / Licensee of an established real estate business in Geraldton, Western Australia.

This is a senior, high-trust position suited to someone who understands the pace and complexity of a real estate environment and can operate as a genuine right hand to the General Manager / Licensee.

You will help keep executive priorities, operational activities and communication across the business organised and moving. The role will work closely with leadership and provide coordination across property management, sales and broader agency operations.

Key responsibilities will include:

- Provide high-level day-to-day support to the General Manager / Licensee

- Manage the GM’s calendar, appointments, meetings and competing priorities

- Coordinate internal leadership and operational meetings

- Prepare agendas, meeting documentation, minutes and follow-up actions

- Monitor important deadlines and ensure agreed actions are completed

- Coordinate communication between the GM, property management, sales and administration teams

- Prepare reports, presentations, correspondence and business documentation

- Assist with property, sales and general real estate administration where required

- Support compliance documentation and administrative requirements





- Maintain CRM, database and business records accurately

- Liaise professionally with clients, suppliers, contractors and other stakeholders

- Coordinate business projects, events and operational activities

- Manage confidential, commercially sensitive and personnel-related information

- Assist with expenses, invoices and other executive administration

- Identify issues early and proactively resolve or escalate them

- Help improve administrative processes, communication and workflow across the business

- Provide broader support to the General Manager / Licensee as business priorities evolve

RequirementsPrevious experience as an Executive Assistant, Personal Assistant, Senior Administrator or similar senior support professional
Experience supporting a General Manager, Real Estate Licensee, Principal, Agency Owner or senior executive
Previous real estate or property industry experience highly desirable
Understanding of property management, residential sales and general real estate agency operations
Strong diary, meeting and executive coordination skills
Excellent written and verbal communication
Strong stakeholder and client management capability
Ability to confidently communicate with senior leaders,



clients and internal teams
Excellent organisational and prioritisation skills
Proven ability to manage multiple deadlines and competing priorities
Strong attention to detail
High degree of discretion and confidentiality
Ability to work independently and exercise sound judgement
Proactive and solutions-focused approach
Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
Experience using CRM, property management or real estate systems highly regarded
Knowledge of WA real estate processes and compliance would be advantageous
Ability to work onsite in Geraldton, WA
Commitment to working in a fast-paced, performance-focused real estate environment

Benefits

- AUD $100,000–$110,000 + super

- Salary negotiable for the right candidate

- Permanent, full-time position

- Senior-level role working directly with the General Manager / Licensee

- Broad exposure across sales, property management and agency operations

- High level of trust, autonomy and responsibility

- Opportunity to become a genuine right hand to senior leadership

- Work within an established real estate business

- Exposure to strategic and operational decision-making

- Opportunity to contribute to business systems, processes and performance

- Long-term career prospect for someone looking to become an integral member of the leadership support function

Location: Geraldton, WA
Work Arrangement: Onsite
Employment: Permanent, Full Time
Remuneration: AUD $100,000–$110,000 + super, negotiable for the right candidate

📌 Executive Assistant to General Manager – WA, SA & NT (Geraldton)
🏢 The OE Agency
📍 Geraldton