Our client is an established global business specialising in innovative, energy-efficient lighting solutions for commercial, industrial and infrastructure projects.
With an international parent company and a strong presence across Australia, the business combines global expertise with a local, hands-on approach. Their focus on quality, innovation and energy efficiency has positioned them as a respected name within their industry.

They are now looking for a reliable and organised Part time Administration & Office Support Officer to join their Sydney team.

This is a varied office support position suited to someone who enjoys being organised, keeping things running smoothly and providing practical support to a busy team.

Working 20 hours per week, Monday to Friday from 10:00am to 2:00pm, you will provide general administration and office support across the business.

Key Duties and Responsibilities

- Process and manage customer sales orders
- Invoice customers accurately and in a timely manner
- Raise and manage purchase orders for products, components and other business requirements
- Coordinate incoming freight and deliveries, including communication with freight companies and the warehouse.
- Coordinate outgoing customer orders and freight with the warehouse team.
- Monitor order progress and assist with ensuring customer delivery requirements are met.
- Maintain accurate order, purchasing and delivery information within SAGE.
- Assist with the creation and management of Bills of Materials (BOMs) for locally manufactured and modified products.
- Create and manage Works Orders for production.
- Coordinate with the production and warehouse teams regarding product availability, manufacturing priorities and dispatch requirements.




- Assist with stock administration and reconciliation where required.
- Maintain accurate spreadsheets and operational records using Microsoft Excel.
- File and maintain purchasing, freight, order and customer documentation.
- Communicate with customers, suppliers, freight providers and internal team members as required.
- Provide general administrative support to the sales and operations teams.
- Assist with other general office and operational duties as required.

Skills and Experience

- Previous experience in an administration, sales support, purchasing, logistics or operations role.
- Experience working in a supply environment servicing the construction industry would be a strong advantage.
- An understanding of the relationship between suppliers, wholesalers, contractors, project deliveries and construction timelines would be beneficial.
- Robust organisational skills and attention to detail.
- Experience processing customer orders, invoices and purchase orders.
- Good working knowledge of Microsoft Excel, Outlook and other Microsoft Office applications.
- Experience using SAGE or a similar ERP/accounting system would be highly regarded.
- Experience with BOMs, works orders, manufacturing or inventory systems would be an advantage.
- Good written and verbal communication skills.
- Confidence dealing with customers, suppliers, freight companies and internal staff.
- Ability to prioritise multiple tasks and work independently.
- A practical, flexible approach and willingness to assist across different areas of the business.

If you're an experienced administrator looking for a genuine part-time opportunity with consistent hours and an established business, we'd love to hear from you.

APPLY: Now by hitting submit and send your application to Amanda or for a confidential chat please call her on 02 8416 4181

📌 Admin Support Officer (Brookvale)
🏢 Optimal Recruitment
📍 Brookvale