Patient Administration Officer

- Appointment Type: Two permanent opportunities (up to 2.0 FTE total), available as full-time or part-time. Please note casual appointments are not available in this recruitment round.
- Salary Package: Administration Level 4, Step 1. From $70,555 base salary per annum (pro rata for part-time), plus 12% superannuation and access to salary packaging via Maxxia (including venue hire, meals, entertainment and novated leasing) to maximise your take home pay.
- The Role: Be the first point of contact for patients and their families, managing bookings, pre-admission, reception, switchboard and inpatient admissions in a private hospital setting.
- Work-Life Balance: A collaborative, well-supported team on a single purpose-built campus with excellent transport links, on-site parking, cafés and green space.
- Grow With Us: Be part of Australia’s only university-owned, academically integrated healthcare organisation , where professional development, ongoing education and career progression are supported and encouraged.

_ Make every patient interaction count, deliver exceptional service at the heart of integrated healthcare _ .

Macquarie University Health is seeking experienced, service-oriented Patient Admissions Officers to join the Patient Services team at Macquarie University Hospital, located on the Wallumattagal Campus in North Ryde. Two permanent positions are available, which can be structured as full time or part-time, and we are looking for people who want to build a long-term career within a private hospital environment. If you understand the administrative, financial and customer service demands of private healthcare, and you enjoy being the person who sets the tone for a patient’s experience,



this is a genuine opportunity to make a meaningful difference from the very first point of contact.

About The Role

The Patient Services team is central to delivering a seamless and positive journey for every patient, supporting key touchpoints including bookings, pre-admission, front desk reception, switchboard and inpatient admissions.

Working in a private hospital, you will manage far more than a booking diary. You will confirm health fund eligibility and funding pathways, support patients to understand their financial position before admission, and ensure every record is accurate and compliant. Working within a collaborative and supportive team, you will liaise closely with clinical and non-clinical colleagues, specialists and their rooms to support the smooth operation of hospital services and uphold a consistently high standard of patient-centred care.

Key areas of responsibility include:

- Managing patient bookings, pre-admission processes and appointment coordination, including liaison with specialists’ rooms.
- Admitting patients to the hospital and completing all required admission documentation accurately and on time.
- Performing private health fund eligibility checks, confirming patient and funding details, and supporting informed financial consent for insured, self-funded, WorkCover and third-party patients.




- Providing front desk reception and maintaining the hospital main switchboard, responding to enquiries in person and over the phone.
- Managing competing priorities in a fast-paced admissions environment while maintaining accuracy in line with legislative and organisational requirements.
- Identifying and escalating issues or discrepancies promptly, and contributing to a positive, professional and team-focused work environment.

About Us

Macquarie University Health is Australia’s first and only fully integrated academic health sciences centre, bringing together Macquarie University Hospital, Clinics and the Faculty of Medicine, Health and Human Sciences at Macquarie University. Our unique model connects clinical care, education and research on a single campus, enabling us to deliver innovative, evidence-based healthcare and outstanding patient experiences. We are proud to be celebrating our 15-year anniversary of excellence in healthcare.

About You

You are a professional and approachable administrator with practical experience in a private hospital or healthcare setting, and you understand how private healthcare differs from the public system. You are detail-oriented, calm under pressure, well-organised and genuinely interested in a stable, ongoing role where you can grow with a team over the long term.

Selection Criteria

- Demonstrated experience in a healthcare reception, bookings or patient administration role, ideally within a private hospital or private practice environment.
- Working knowledge of the private hospital setting, including private health fund eligibility checks, excess and co-payment discussions, i

📌 Patient Admissions Officer (Sydney)
🏢 MQ Health Pty
📍 Sydney