What's on Offer for you:

Genuinely, a fantastic opportunity to join an established and highly regarded business within the food ingredients and manufacturing sector. This is an exciting opportunity for an experienced Purchasing Officer to take ownership of day-to-day procurement activities, build strong supplier relationships and play an important role in ensuring the smooth running of manufacturing operations. Working closely with an experienced Supply Chain Manager and a supportive team across Production, Planning, Warehousing and Quality Assurance, you’ll enjoy a varied and engaging role where your attention to detail, commercial awareness and ability to get things done will be genuinely valued.

Principal Objective

- The Purchasing Officer will be responsible for managing end-to-end procurement activities across raw materials, food ingredients, packaging components and indirect services to support manufacturing operations. This role will focus on ensuring reliable supply, maintaining optimal inventory levels, managing supplier relationships and delivering cost-effective purchasing outcomes. Working within a highly regulated food manufacturing environment, you’ll also play an important role in maintaining quality compliance, supporting production requirements and ensuring the business continues to deliver exceptional service to its customers.

Main Responsibilities

Procurement & Purchase Order Management

- Manage the purchasing process for raw materials, food ingredients, additives, packaging components and indirect services.
- Generate, issue and monitor purchase orders, ensuring materials arrive within agreed timeframes and meet production requirements.
- Monitor inventory levels,



production forecasts and supplier lead times to minimise stock shortages and excess inventory.
- Expedite urgent orders and resolve delivery discrepancies, backorders and damaged goods with local and international suppliers.
- Maintain accurate purchasing records and support effective stock management and supply chain planning.

Supplier Management & Commercial Negotiation

- Build and maintain strong working relationships with approved suppliers, ensuring reliable service, competitive pricing and consistent product quality.
- Monitor supplier performance across delivery reliability, pricing, quality and service.
- Assist with supplier negotiations, including pricing, volume rebates and payment terms to achieve positive commercial outcomes.
- Identify and source alternative suppliers for critical materials to reduce supply chain risks and improve business continuity.

Quality Assurance & Regulatory Compliance

- Ensure purchased materials meet relevant Australian food safety and regulatory requirements, including FSANZ, HACCP and GMP standards where applicable.
- Work closely with Quality Assurance and Quality Control teams to support supplier qualification and material compliance.
- Maintain accurate procurement documentation, supplier accreditations and product traceability records.




- Support internal and external audits by ensuring purchasing records are complete, accurate and readily accessible.

Supply Chain & Cross-Functional Collaboration

- Work closely with Production, Planning, Warehousing and Quality Assurance to align purchasing activities with manufacturing requirements.
- Coordinate with Supply Chain and Logistics teams on inbound freight, stock transfers, supplier lead times and delivery schedules.
- Support New Product Development projects by sourcing trial ingredients, packaging samples and coordinating supplier trials.
- Collaborate with Finance and Customer Service to support inventory planning, freight cost management and customer delivery requirements.
- Contribute to continuous improvement initiatives focused on purchasing efficiency, inventory performance and cost management.

Additional Responsibilities

Occupational Health & Safety

- Maintain a safe and skilled working environment in accordance with company health, safety and environmental policies.
- Identify and report potential workplace hazards and support ongoing safety improvements.
- Follow established procedures and ensure purchasing activities support safe and compliant manufacturing operations.

Quality and Food Safety

- Ensure purchasing activities comply with company Quality and Food Safety policies and relevant regulatory requirements.
- Maintain accurate documentation and traceability records to support product quality and customer satisfaction.
- Support continuous improvement of the company's SQF-certified Food Safety Management System.

Skills & Experience Required

- Tertiary qualifications in Supply Chain Managemen

📌 Purchasing Officer (Melbourne)
🏢 Kite Recruitment Group
📍 Melbourne