POSITION OVERVIEW

The Accounts & Payroll Officer has the primary responsibility for end-to-end payroll processing, fleet management, leasing and corporate card management.

PRIMARY RESONSIBILITIES IN DETAIL

1. Payroll

· Prepare, process, and verify payroll on fortnightly basis to ensure accuracy and timeliness.

· Maintain employee payroll records, including terminations, salary changes, overtime, deductions and allowances.

· Reconcile payroll reports and resolve discrepancies or payroll-related queries.

· Coordinate with Human Resources and management on payroll adjustments and approvals.

2. Fleet Management

· Maintain an accurate register of company vehicles, allocated driver details, warranty, servicing and odometer readings.

· Coordinate and monitor scheduled and unscheduled vehicle maintenance and repairs.

· Administer fuel card issuance, activation, and cancellation for vehicles and drivers.

· Monitor fuel usage and investigate irregularities or misuse. Reconcile fuel card statements against vehicle logs and transactions.

· Monitor vehicle age, usage and maintenance, recommending to management when a vehicle requires replacement as per the motor vehicle renewal policy.

· Be the primary point of contact supplier, insurance and servicing.

· Prepare, submit, and track insurance or operational claims (e.g., accident, damage, loss, or fuel-related claims).

· Ensure all claim documentation is complete, accurate, and submitted within required timeframes, liaising with insurers regarding claim statuses.

· Maintain and monitor roadside assistance.

3. Leasing

· Maintain registers for commercial and residential leases.

· Work closely with Human Resources for residential sub-leasing.





· Oversee residential lease establishment, renewal and bond payments (collection and release).

· Ensure all residential related costs are passed on to the relevant tenant.

· Monitor commercial leases for renewal and special conditions and maintenance schedules.

4. Corporate Expense Cards

· Responsible for the end-to-end ANZ corporate credit card process including, issuing, cancellation, maintenance and up to date record keeping.

· Responsible for the end-to-end Budgetly corporate expense card process including, issuing, cancellation, maintenance and up to date record keeping.

· Responsible for the end-to-end BP (Excellent Southern Fuel Supplies) expense card process including, issuing, cancellation, maintenance and up to date record keeping.

· Be the primary point of contact for employee expense card related queries.

· Maintain timely reconciliation of all corporate credit and expense card accounts.

5. Trainee Incentive & Allowances

· Work closely with Human Resources to maintain a trainee register, tracking and submitting incentive claims as required.

· Collect and submit required documentation for incentive and wage claims.

· Monitor claims process.

6. Responsibilities Shared with All REED Staff

· Adhere to and promote REED’s Values, Code of Conduct, Child Protection Policy and any other organisational policies, acting within the philosophy of a Child Safe Organisation.

· Ensure all regulations and laws are followed and fulfilled.

· Maintain a high standard of work practices that promote a positive work culture upholding responsible and ethical behaviour, confidentiality, integrity and accountability.

(This supplementary Job Breakdown Form relates to its corresponding Form)

📌 Accounting and Payroll Officer (Perth)
🏢 Regional Early Education and Development Inc (REED)
📍 Perth