- Growing marketing company based in Cheltenham with ambition
- Bring your "A" game on collections and bookkeeping with a role around "drop off"
- Base + Super + Flexible + Easy Public Transport

The Company This growing digital marketing agency focused on helping brands achieve measurable growth through data-driven strategy, creative execution, and high-performance marketing campaigns. This agency works with a diverse portfolio of clients, delivering integrated marketing strategies across paid media, search, content, and creative. By combining strategy, design, content, and technology, they provide clients with a streamlined and results-focused approach to modern marketing.

Known for its collaborative culture and focus on measurable outcomes, the business empowers team members to take ownership of their work, contribute ideas, and continually develop their expertise while delivering campaigns that drive real results The Role

If you're looking for a part-time role where your experience is valued, your contribution makes a genuine difference, and you're trusted to take ownership of your work, this is an opportunity to make your mark within a growing business.

Working closely with the Office Manager and external accountants, you'll play an important role in keeping the financial operations running smoothly, with the variety and autonomy to manage day-to-day accounts, maintain financial accuracy and support the wider business with confidence.

With 22–25 hours per week on offer and flexibility to work across three full days or four shorter days, this is a chance to enjoy a rewarding position that makes the most of your experience while giving you greater flexibility in how you work.

Key Responsibilities

Bookkeeping &

- Financial Operations

- Manage day-to-day bookkeeping, including accounts payable and accounts receivable, using Xero.
- Process invoices, payments, receipts, payment allocations and account adjustments accurately.
- Complete bank, credit card, supplier and customer account reconciliations.
- Investigate and resolve discrepancies, incorrect allocations, duplicate transactions and outstanding balances.
- Maintain accurate financial records, transaction coding and supporting documentation.

Tax, Compliance &

- Reporting





- Assist with preparing Business Activity Statements (BAS) and Instalment Activity Statements (IAS), including supporting reconciliations and schedules for review.
- Review GST coding, complete GST reconciliations and check tax invoice accuracy.
- Assist with PAYG withholding and instalment reconciliations.
- Support month-end and year-end processes, including balance sheet reconciliations, accruals, prepayments and journals where appropriate.
- Prepare routine financial and management reports, including aged receivables, aged payables and cash flow information.
- Assist with payroll and superannuation reconciliations, payroll tax reporting
- Liaise with external accountants to provide financial records, respond to queries and support reporting requirements.

Accounts Receivable &

- Administration

- Monitor aged receivables and proactively follow up overdue invoices and payment commitments by phone and email.
- Maintain clear records of outstanding balances, payment arrangements, disputes and follow-up actions.
- Manage the shared accounts inbox, responding to client and internal finance enquiries.
- Coordinate billing changes, account queries and financial documentation with internal teams.
- Maintain task records and time tracking.

Skills and Qualifications Finance &

- Bookkeeping

- Minimum 3 years' hands-on bookkeeping or accounting support experience, ideally within an Australian SME.
- Strong Xero experience across accounts payable, accounts receivable, transaction processing, payment allocations and general ledger reconciliations.
- Sound knowledge of Australian bookkeeping, GST, PAYG and tax invoice requirements, with experience preparing or supporting BAS/IAS, GST reconciliations and month-end reporting.
- Ability to investigate and resolve discrepancies, maintain accurate financial records and prepare routine reports, including aged receivables,



aged payables and cash flow
- Confident communicating with clients about overdue accounts, payment commitments and account queries, with the initiative to follow matters through to resolution.
- Solid organisation, attention to detail and the ability to manage competing priorities independently.
- Proficiency in Excel or Google Sheets and using cloud-based business systems.
- Experience with ClickUp, Google Workspace or similar platforms is advantageous.

Qualifications &

- Additional Experience

- Certificate IV in Accounting and Bookkeeping, Diploma of Accounting, accounting degree or equivalent qualification is advantageous.
- BAS Agent registration or substantial BAS/IAS preparation experience is highly regarded.
- Experience with payroll, superannuation, payroll tax, balance sheet reconciliations, month-end journals and liaison with external accountants is beneficial.
- Experience in a marketing agency, professional services or fast-paced business environment is an advantage.

Remuneration and Benefits You will be rewarded with an attractive remuneration package commensurate with your experience and an opportunity to work with a agile and growing marketing team committed to excellence This role requires a 22-25 hour week which you can split to suits your needs around school drop off or part time over 3 full time days to suit The office, which is based in Cheltenham, 30-40 mins from the CBD and it has excellent vehicle access and public transport access

We encourage interstate or international candidates to apply for this role willing to make their own move for this amazing opportunity.

All applicants must have the right to live and work in Australia.

They are proud of their safe and supportive culture, and welcome candidates from LGBTQIA+ communities to join our team and we encourage Aboriginal and Torres Strait Islander people to also apply.

If this sparks your interest, and aligns to your skills, we would like to know more about you, please apply via the link.

For further information about this exciting opportunity, please confidentially apply to the link below or head to our website to apply directly at www.theprojectdiary.com

📌 Accounts Officer / Bookkeeper (P/T) (Melbourne)
🏢 The Project Diary / Intuitivity RPO
📍 Melbourne