About the Role – Procurement & Contracts Officer- 2 Year Fixed-term Role

STC is seeking a capable and detail-oriented Procurement and Contracts Officer to support the delivery of effective procurement and contract administration for goods and services across the organisation.

Reporting to the Procurement and Contracts Manager, you will provide administrative, coordination and analytical support across a portfolio of contracts. You will help maintain procurement records and registers, monitor routine compliance obligations, prepare reports, and assist with low-complexity procurement activities in line with Victorian Government and STC policies, procedures and probity requirements.

This role is well suited to someone who is organised, collaborative and confident working within established governance frameworks. You will play an important part in supporting timely, compliant and value-for-money procurement outcomes.

Key Responsibilities:

- Support sourcing, tender administration and routine procurement processes, ensuring documentation, evaluation records and probity requirements are maintained.
- Provide timely advice to internal stakeholders on procurement processes, systems, templates and documentation, escalating complex matters as needed.
- Assist with contract administration, including maintaining registers and plans, coordinating work orders, and supporting invoice and payment processes.
- Maintain accurate procurement and contract records to meet governance, probity, information management and audit requirements.
- Support the review and improvement of procurement procedures, templates, guidance materials and reporting processes in line with organisational and Victorian Government requirements.




- Prepare routine analysis and reports on contract performance, compliance and expenditure to support oversight and internal governance.
- Liaise with stakeholders and suppliers to respond to enquiries, resolve administrative issues and support timely service delivery.
- Contribute to a safe, healthy and inclusive workplace.

The Procurement and Contracts Officer support procurement and contract administration activities, working closely with the Procurement and Contracts Manager, internal stakeholders and suppliers.

The role provides clear, impartial advice on routine procurement and contract matters, coordinates administration and compliance activities, maintains accurate records, and supports contract performance, governance and reporting in line with Victorian Government procurement policies and organisational procedures. Complex or sensitive matters are escalated as required.

About You:

- You are a motivated and collaborative professional with experience in procurement and contract administration, ideally within a policy, governance or compliance setting. You have a sound understanding of procurement processes and can apply this knowledge to support sourcing activities, contract management, record keeping and reporting requirements.
- You communicate clearly and professionally, building positive working relationships with internal stakeholders,



suppliers and service providers. You are confident responding to routine enquiries, providing practical advice and working with others to achieve shared outcomes.
- You are organised, adaptable and focused on continuous improvement, with the ability to manage competing priorities and identify practical ways to improve systems, processes and service delivery. You exercise sound judgement, maintain attention to detail and know when to escalat(e) complex or sensitive issues.
- Most importantly, you are a team player who values collaboration, inclusiveness, health, wellbeing and safety, and contributes to a respectful and supportive workplace culture.

Qualifications & Professional Experience

- A tertiary qualification in commerce, business, law, finance, procurement or a related discipline, and/or demonstrated experience in procurement, contract administration, commercial support or a related business support role
- Experience supporting the administration of goods and services contracts, including maintaining registers, records, templates, systems and routine reporting
- Experience assisting with procurement activities across relevant stages of the source-to-contract lifecycle, including preparing documentation, coordinating market engagement processes and supporting evaluation administration
- Working knowledge of procurement policies, procedures and governance requirements, with the ability to apply and further develop expertise in Victorian Government procurement policies requirements and contract management systems
- Demonstrated ability to manage competing priorities, maintain accuracy and work effectively with internal stakeholders and suppliers

📌 Procurement & Contracts Officer (Melbourne)
🏢 North East Link State Tolling
📍 Melbourne