- Location: Sydney
- Contract Engagement
- Hybrid working arrangement

We are seeking a highly organised and proactive Project Coordinator / Project Administrator to support the successful delivery of key projects across our organisation. This role is ideal for someone who thrives in a fast-paced environment, has excellent stakeholder engagement skills, and can confidently manage project administration, reporting, and coordination activities.

Key Responsibilities

- Provide end-to-end project coordination and administrative support to project managers and delivery teams.
- Schedule and coordinate project meetings, workshops, and stakeholder engagements.
- Prepare, document, and distribute high-quality meeting minutes, actions, decisions, and project updates.
- Maintain project documentation, registers, and reporting artefacts in Jira and Confluence.
- Track project milestones, risks, issues, dependencies, and action items.
- Develop and maintain project dashboards and status reports.
- Analyse project data and generate insights using Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and reporting functions.
- Create professional presentations and executive-level reporting packs using PowerPoint.
- Support data visualisation activities through dashboards, charts, and reporting tools.




- Work closely with stakeholders to ensure project governance and reporting requirements are met.

Required Skills & Experience

- Proven experience as a Project Coordinator, Project Administrator, PMO Analyst, or similar role.
- Strong hands-on experience with Jira and Confluence.
- Exceptional minute-taking skills with the ability to capture actions, outcomes, and decisions accurately.
- Advanced Microsoft Excel skills, including:
- Pivot Tables
- Data analysis and reporting
- Lookups and formulas
- Data cleansing and validation

- Solid PowerPoint presentation development skills.
- Experience creating project reports, dashboards, and data visualisations.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.

Desirable Skills

- Experience working within Agile, Scrum, or Waterfall project environments.
- Exposure to project governance frameworks and PMO practices.
- Experience with Power BI or similar data visualisation tools.

If this sounds like you, Please apply sandhyak@greenlightworldwide or reach out 61 (0)402430973 for confidential discussion

📌 Project Administrator (Sydney)
🏢 Green Light Worldwide
📍 Sydney