Ngwala Willumbong is a leading provider of culturally safe and effective support services for Aboriginal and Torres Strait Islander people. We are committed to supporting individuals affected by alcohol and other drug misuse, providing them with pathways to recovery through holistic and culturally appropriate rehabilitation programs.

Employing Aboriginal and Torres Strait Islander People at Ngwala is essential to maintaining culturally aligned services. We STRONGLY encourage Aboriginal Torres Strait Islander people to apply for this role and others as they become available.

About the Role

The Finance Officer will provide accounting and financial administrative support to the Finance Manager, ensuring all financial transactions are accurately recorded, processed in a timely manner, and comply with company policies and procedures. The role will also involve reviewing and analysing financial data, maintaining accurate financial records, and supporting the preparation of financial reports to ensure compliance with relevant reporting requirements.

Key Responsibilities

Accounts Payable

- Process accounts payable transactions, including verifying supplier invoices, applying accurate general ledger (GL) codes, preparing electronic payment batches and issuing remittance advices.
- Prepare supplier payments in accordance with agreed payment terms, identify duplicate or unusual transactions, and ensure all payments are supported by appropriate documentation.
- Establish recent supplier accounts and maintain accurate supplier master data, including verifying Australian Business Number (ABN) and Goods and Services Tax (GST) registration details.




- Independently verify authorised requests to establish or amend supplier banking details in accordance with established internal controls and verification procedures.
- Reconcile supplier statements and investigate and resolve discrepancies, outstanding invoices and payment queries.
- Communicate professionally and promptly with suppliers and vendors to resolve invoice discrepancies, payment issues and general enquiries.

Accounts Receivable

- Process accounts receivable transactions, including issuing invoices, allocating receipts and maintaining accurate debtor records.
- Monitor debtor ageing reports and follow up overdue accounts promptly, professionally and in a culturally respectful manner.
- Investigate and resolve billing discrepancies and payment allocation issues, maintain records of collection activities, and elevate material or long-outstanding debts to the Finance Manager.
- Respond to accounts receivable enquiries and liaise with relevant stakeholders to resolve outstanding matters in a timely manner.

Records Management, Compliance and Internal Controls

- Maintain accurate, complete and up-to-date electronic financial records and audit trails for invoices, approvals, receipts, reconciliations, payment batches and financial correspondence.
- Ensure financial documentation is managed in accordance with organisational policies,



privacy requirements and applicable record-retention obligations.
- Adhere to established financial delegations, approval processes and internal controls when processing transactions and maintaining supplier and debtor records.
- Identify and report discrepancies, control weaknesses or potential compliance issues to the Finance Manager in a timely manner.

Financial Reporting and Month-End Support

- Prepare accounts payable and accounts receivable reports, including creditor and debtor ageing reports, outstanding items and supporting schedules.
- Compile and analyse financial data to produce accurate and timely reports for internal stakeholders, management, funding requirements and external audits.
- Support month-end financial processes by ensuring transactions are accurately recorded and relevant reconciliations and supporting schedules are completed within agreed deadlines.
- Assist with the review of financial information to identify discrepancies, investigate variances and support accurate financial reporting.

Payroll and General Finance Support

- Provide backup support for the fortnightly payroll process as directed, including checking approved payroll inputs and maintaining appropriate supporting documentation.
- Provide general finance and administrative support as required, including assisting with reconciliations, financial reporting and other finance team activities.

General Duties

- Undertake additional responsibilities as reasonably directed by the Executive Team.
- Attend and actively participate in internal and external meetings as required.
- Understand, comply with and promote Ngwala's policies and procedures.
- Pa

📌 Finance Officer (Melbourne)
🏢 Ngwala Willumbong Aboriginal
📍 Melbourne