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ESS delivers the best hospitality and support services to remote and Defence sites across Australia. From mess halls to accommodation and recreation facilities, our teams keep Defence communities running smoothly every day.

We’reseekingdedicated and reliable Part Time Administrator to join our team supporting the Australian Defence Force through our ESS business. This role plays a key part in ensuring administrative, financial, and operational processes run smoothly, while working closely with site management teams.

Job requirements:

- Perform general office and administrative duties to support site operations.
- Oversee work order administration, including coordinating with stakeholders on service or delivery requirements.
- Provide administrative support to leadership for daily operations.
- Manage invoicing, receipting, and goods receiving, ensuring accuracy and compliance
- Maintain and update data in scheduling and tracking systems, ensuring all billable items are accurately recorded and reported
- Assist with inventory counts and stock management as required.
- Collect, review, and record compliance and safety documentation
- Undertake other ad hoc duties as required.

What we are looking for

- Previous experience in administration,



preferably in a site-based or operational environment
- Strong attention to detail, particularly with financial and reporting tasks.
- Well-organised, reliable, and able to manage routine tasks independently.
- High standard of accuracy in data entry and attention to detail.
- A team player with a skilled and friendly attitude, with the ability to relateto a diverse range of people, fromfront line staff to senior management.
- Ability to obtain andmaintaina National Police Check and Defence clearance.
- Australian Citizenship is a mandatory requirement for this position.
- Be part of a national organisation supporting the Australian Defence Force
- Job security with a global leader in facilities and hospitality services
- Supportive team culture and great workplace benefits
- Ongoing training and career development opportunities.

ESS delivers the best hospitality and support services to remote and Defence sites across Australia. From mess halls to accommodation and recreation facilities, our teams keep Defence communities running smoothly every day.

As the Base Manager, you’ll be responsible for ensuring all hospitality, cleaning, accommodation and facilities services run efficiently and safely — maintaining the highest standards of quality, compliance,



and client satisfaction.

This is a leadership role suited to someone who thrives in a dynamic, multi-service environment and enjoys leading diverse teams to deliver excellence every day.

Key Responsibilities

- Oversee the day-to-day operations of the base, including catering, accommodation, cleaning.
- Lead, support, and develop a multidisciplinary team to achieve operational and client outcomes
- Ensure all services are delivered safely, efficiently, and in line with Defence and company standards
- Build and maintain strong client relationships, acting as the primary on-site contact
- Manage budgets, reporting, and performance against contractual KPIs
- Drive a culture of safety, accountability, and continuous improvement
- Oversee compliance with Defence security requirements and site protocols

What we’re looking for

- Proven experience in operations, facilities, or hospitality management (Defence, remote, or large-scale site experience highly regarded)
- Strong leadership skills with the ability to manage diverse teams and complex operations
- Excellent communication and relationship management skills
- Financial and operational acumen, with experience managing budgets and reporting
- A proactive, professional, and solutions-focused approach
- Australian Citizenship is a mandatory requirement for this position (Defence security clearance required)
- Ability to obtain and maintain a National Police Check and Defence clearance

The Benefits

- Lead a key Defence site within a respected national organisation
- Job security and career pro

📌 Part-Time Site Administrator for Defence Operations (Queanbeyan)
🏢 Davies Ross Consulting
📍 Queanbeyan