About the role

The Administration Officer is accountable to the Principal or delegate for contributing to the effective administrative management of the school by providing a comprehensive secretarial, clerical and administrative support service. The role contributes to the efficient operation of the school and preschool and supports the achievement of positive educational, organisational and student wellbeing outcomes.

Key responsibilities

- Answer general school telephone/s, identify the reason for calls, and relay messages to staff and students

- Greet visitors and parents at the reception desk and screen callers/visitors wishing to speak to the principal/s

- Prepare, format, proofread and distribute letters, notices, reports and other school correspondence

- Manage and oversee the school's central email account and coordinate distribution of school communications including newsletters via SWAY and EdSmart

- Develop and maintain formal operational procedures in relation to recording and reporting practices and systems

- Ensure consistency and accuracy of data entry standards and records management in accordance with departmental records management procedures

- Oversee management of all student enrolment data from Reception to Year 6, including reception enrolments, mid-year intake, parent information packs, graduation certificates, transfer and transition processes

- Manage Year 6 to Year 7 high school transition administration processes

- Undertake word processing operations such as preparing correspondence, minutes of meetings, graphs, tables, and spreadsheets

- Manage first aid for students and staff,



administer first aid and medication to students, and maintain all first aid kits for the school

About you

- Demonstrated ability to communicate clearly, respectfully and professionally with students, families, staff and visitors and community members, including the capacity to manage sensitive or challenging enquiries with discretion

- Demonstrated ability to organise and prioritise competing tasks, maintain accurate records, meet deadlines and work effectively in a busy front office workplace with frequent interruptions

- Experience in managing and recording information related to school and student matters on various digital platforms such as EMS, EdSmart, Sway, HR portal

- Strong competence and experience in Microsoft Suite including Outlook and Word and using data systems to meet client needs relevant in a school setting eg EMS, School Interviews, EdSmart, Communication tools such as Canva, Sway and PowerPoint

- Knowledge and commitment to promoting and creating a safe and inclusive work environment; and the legislative requirements of equal Opportunity and Work Health and Safety legislation

- Responding to Abuse and Neglect Training – Responding to Risks of Harm, Abuse and Neglect – Education and Care (RRHAN-EC) must be completed

- Cleared through a Department of Human Services (DHS) Working With Children Check (WWCC) prior to confirmation of appointment and 5 years thereafter

- Experience working in a school or educational setting, including knowledge of student administration, attendance, and information-management systems (desirable)

📌 Administrative Officer - Modbury West School: Department for Education
🏢 Modbury West School
📍 Modbury