Bookkeeper / Office Administrator – Casual

12–16 hours per week | Flexible hours | Northern Suburbs, Melbourne

Whitehaven Funerals is seeking an experienced, organised and reliable Bookkeeper / Office Administrator to join our friendly team on an ongoing casual basis.

This is an excellent opportunity for someone looking for a flexible, part-time workload in a supportive, family-owned business. We offer flexible working hours, including the ability to work around school drop-offs and pick-ups.

About Whitehaven Funerals

Whitehaven Funerals is a family-owned and operated funeral home based in Melbourne's northern suburbs.

We take pride in providing professional, compassionate and personalised funeral services, supporting families with care, dignity and understanding during some of life's most difficult moments.

As a small, dedicated team, we value professionalism, reliability and a friendly, supportive working environment.

About the Role

You will be responsible for managing the day-to-day bookkeeping and associated administrative functions of the business, ensuring our financial records are accurate and up to date.

Key responsibilities include:

- Managing accounts payable and accounts receivable

- Processing payroll and maintaining employee records

- Preparing customer invoices and allocating incoming payments

- Performing bank and account reconciliations

- Processing supplier invoices and payments

- Maintaining accurate financial records using Xero

- Assisting with general office administration and recordkeeping

- Supporting the smooth day-to-day operation of the office

About You

We are looking for someone who is experienced, detail-oriented and comfortable managing their responsibilities independently.





The ideal candidate will have:

- Previous experience in bookkeeping or a similar accounts role

- Proficiency in Xero accounting software

- Experience using Deputy for rostering and timesheets (highly regarded)

- Strong attention to detail and a high level of accuracy

- Excellent organisational and time management skills

- The ability to prioritise tasks and work independently

- Strong communication skills and a professional, friendly manner

- A trustworthy, discreet and confidential approach to handling sensitive information

What We Offer

- Flexible working hours to suit your lifestyle and family commitments

- School-friendly hours, with flexibility around school drop-offs and pick-ups

- Approximately 12–16 hours per week, spread across 2–3 days

- An ongoing casual position with consistent weekly hours

- A friendly, supportive and welcoming team

- The opportunity to work independently in an established family-owned business

Hours and Flexibility

We understand the importance of work-life balance.

The position involves approximately 12–16 hours per week across 2–3 days, with flexible start and finish times.

We are happy to accommodate school hours and other commitments, provided the required work is completed accurately and within agreed timeframes.

How to Apply

If you are an experienced bookkeeper looking for a adaptable, ongoing role with a welcoming team, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience and availability.

Please note: The successful applicant will be required to provide professional references and satisfactorily complete a National Police Check prior to commencement.

📌 Bookkeeper (Heidelberg West)
🏢 Whitehaven Funerals
📍 Heidelberg West