Job description
Agency Department of Health Work unit Division of Medicine
Job title Executive Administration Officer Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $79,664 - $90,824 Location Darwin
Position number 40983 RTF 359516 Closing 08/11/2026
Contact Officer Sindy Srhoj on 08 8948 9096 or [email protected]
About the agency https://health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=359516

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.

Primary objective
This position supports the Division of Medicine through the provision of a full range of administrative functions including finance,
executive secretarial support and strategic project management including review of policy, procedures, and audit compliance.
Key duties and responsibilities
1.



Provide high level assistance to the Co-Directors Medicine and the Operational Performance Manager including secretarial support at

executive meetings.
2. Provide support to medical staff on commencement of employment, assist with orientation, and arrange travel and accommodation as

necessary for permanent and visiting medical officers.
3. Assist with writing, reviewing, and amending policies and procedures according to NTG and DoH policy guidelines.
4. Support in preparation of high-level reports, memos, and briefing papers.
5. Support in undertaking strategically important projects as required.
6. Support all Medical Officers for information and technology requirements.
7. Monitor and manage complaints in accordance with policies and procedures for the Division.
8. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken in order

to ensure high quality, secure services, and workplaces.
Selection criteria
Essential
1. Demonstrated ability to provide consistently high-quality administrative support in an efficient, highly confidential, and mature manner

within designated timeframes.
2. Proven experience in working for a manager and/or an Executive team providing secretariat support to committees including the





distribution of papers and minute taking.
3. Demonstrated written and verbal skills with an ability to communicate effectively with people of diverse cultures and health

professionals in a respective and sensitive manner.
4. Extensive knowledge in computing systems including word processing, spreadsheets, email, records management, database and major

business systems and the ability to use or learn computerized hospital or workforce systems.
5. Proven ability to develop, maintain and provide advice on procedures for administrative processes such as procurement, credit card

management travel, and records management.
6. Ability to work independently and unsupervised with proven ability to maintain standards during periods of high workload activity,

particularly accuracy and attention to detail.
7. Demonstrated skills in engaging and negotiating with a range of stakeholders to achieve mutually acceptable solutions where

competing priorities exist.
Desirable
1. Experience in a health care setting.
2. Cert IV in Business Administration.
Further information
Positions may be subject to pre-employment checks such as immunization requirements, working with children clearance notice and
criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For
immunization requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or
body substances), check with contact person for requirements.

📌 Executive Administration Officer (Darwin)
🏢 Department Of Health
📍 Darwin