Scheduling & Recruitment Coordinator

Grace Recovery Hub – Cranbourne, VIC

Employment Type: Casual | 3–4 days per week | Potential to grow into a full-time role

About Grace Recovery Hub

Grace Recovery Hub is a growing NDIS service provider delivering person-centred disability and mental health support services across Melbourne and Gippsland.

As our organisation continues to expand, we are looking for an enthusiastic, organised and proactive Scheduling & Recruitment Coordinator to join our friendly and supportive office team.

This is an excellent opportunity for someone who enjoys working with people, thrives in a dynamic environment and is looking to develop their career with a growing organisation.

About the Role

This is initially a casual position offering approximately 3–4 days per week, with the potential to transition into a full time role as the business grows, depending on organisational needs and the successful candidate's performance.

Your primary responsibilities will involve assisting with staff scheduling, recruitment and day-to-day workforce coordination.

We are particularly interested in candidates who also have experience or an interest in marketing, business development or community engagement, as these skills will become increasingly valuable as our organisation expands.

Key Responsibilities

Scheduling & Workforce Coordination

- Assist with preparing and managing support worker rosters.
- Coordinate shifts based on participant needs and staff availability.
- Manage shift changes, cancellations and replacement arrangements.
- Communicate with support workers, participants and the office team.
- Maintain accurate scheduling records and support efficient service delivery.

Recruitment & Administration

- Assist with advertising vacancies and screening applications.
- Coordinate interviews and support recruitment activities.
- Assist with onboarding and induction of new employees.
- Maintain staff records and compliance documentation.




- Support general office administration and workforce planning.

Marketing & Business Development (Desirable)

- Assist with social media and marketing activities.
- Support community engagement and networking initiatives.
- Help develop relationships with referral partners and community organisations.
- Contribute ideas to promote our services and support business growth.

About You

We are looking for someone who is:

- Highly organised, reliable and detail-oriented.
- Confident communicating with people from different backgrounds.
- Comfortable managing multiple priorities in a busy office.
- Proactive, adaptable and willing to take initiative.
- A positive team player with a genuine willingness to learn.
- Comfortable using Microsoft Office and other digital systems.

Previous experience in scheduling, recruitment, administration or the NDIS sector would be advantageous.

Experience in marketing, social media or business development would be highly regarded but is not essential.

Above all, we value someone with the right attitude, strong work ethic and enthusiasm to grow with our organisation.

What We Offer

- Casual employment, initially approximately 3–4 days per week.
- Potential to progress into a full-time position for the right candidate as the business grows.
- A friendly, supportive and collaborative working workplace.
- Opportunities to develop skills across recruitment, scheduling, marketing and business development.
- The opportunity to take on greater responsibilities as the organisation expands.
- A meaningful role contributing to positive outcomes for people living with disability and mental health challenges.

How to Apply

If you are an organised, motivated and people-focused individual who enjoys variety in your work and wants to be part of a growing organisation, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the position.

Join Grace Recovery Hub and be part of our exciting growth journey!

Pay: $34.00 – $37.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person

📌 Scheduling & Recruitment Coordinator (Cranbourne)
🏢 Grace Recovery HUb
📍 Cranbourne