About the role

Looking for an organised Project Coordinator to support our Project Manager in delivering client IT projects on time, within budget and to the agreed scope. You'll work on projects like Microsoft 365 implementations, network installations, security upgrades and custom software builds, and you'll be the go-to person between our project team, clients and suppliers.

Key responsibilities
Helping plan project scope, milestones, deliverables and timelines
Building and maintaining project schedules, and allocating technical staff, developers and equipment
Organising project meetings, progress reviews and client handovers, including agendas, minutes and action registers
Preparing quotes, change requests and contract variations, and helping negotiate changes in scope with clients
Keeping an eye on contractor and supplier work against agreed work orders
Raising purchase orders, reconciling supplier invoices and coordinating client invoicing at agreed milestones
Tracking project costs against budget and flagging variances
Keeping project records, approvals and document registers up to date
Maintaining risk and issue registers and raising concerns early
Preparing weekly status reports, client updates and project close out reports





About you
Diploma or higher in Project Management, Information Technology or Business
At least two years' experience as a Project Coordinator, Project Administrator or in a similar role, ideally on IT projects
A valuable grasp of planning, scheduling, cost control, and risk and quality management
Experience with purchase orders, supplier invoices and project documentation
Explicit, confident written and verbal communication
Comfortable using Microsoft 365 and project scheduling software
Experience with Agile or PRINCE2, or in an IT or managed services business, is a bonus

About us

EvolveX Group is an IT services company providing technology support and solutions to Australian businesses, from small organisations to larger enterprises across multiple sites. Our services include managed IT support, network and infrastructure, cybersecurity, cloud solutions including Microsoft 365, backup and disaster recovery, IT consulting, on site IT staffing, and custom software and app development. We deliver this work from our Melbourne office, at client premises and with the support of our offshore delivery team.

📌 Project Coordinator Melbourne
🏢 EvolveX Group
📍 Melbourne