Accounts Assistant & Office Administrator (Part Time)This role owns the day to day finance processing so the books are accurate, up to date and ready for month end.
You will run accounts payable, accounts receivable, bank and cash reconciliations, payment runs and payroll in Employment Hero, and give the Finance Manager clean, reliable information when they need it.
This is a hands-on processing role.
Accuracy matters more than speed, and the Finance Manager needs to be able to trust your numbers without checking every line.Key responsibilitiesRaise purchase orders in Xero for approved purchases, with the correct supplier, line items, job and GSTProcess supplier bills in Xero accurately, with correct GL codes, tracking categories and GST treatmentMatch bills to purchase orders and delivery or job confirmations before approvalReconcile supplier statements monthly and resolve differencesMaintain supplier records, including ABN checks and bank detail verificationRaise customer invoices in Xero,



including progress claims and deposits where neededApply customer receipts and keep the aged receivables cleanFollow up overdue accounts by email and phone, and flag problem debtors to the Finance ManagerReconcile all bank accounts and credit cards in Xero daily or at least weeklyPrepare weekly supplier payment runs and ad hoc payment runs for Finance Manager approvalAbout youAt least 3 years in an accounts assistant, accounts officer or similar finance role doing full AP, AR and bank reconciliationsHas processed payroll end to end in Employment Hero, including STP lodgement and superWorking knowledge of WIP on project or job based workSound understanding of GST, PAYG withholding and superannuation in AustraliaConfident in Excel (VLOOKUP or XLOOKUP, SUMIFS, pivot tables)Organised Outlook user who can manage a shared accounts inboxVery high attention to detail, with a track record of accurate work
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📌 Accounts Assistant & Office Administrator (Sydney)
🏢 Corporate Technology Services
📍 Sydney