An excellent opportunity has arisen for a reliable and organised Office All‐Rounder to join our talented team.
You'll keep our office running smoothly and support the team across administration, accounts and projects.
This is a true all‐rounder position.
Alongside general administration, you'll support our accounts and project teams with invoicing, debtor follow‐up, project documentation and more.
You'll work closely with our Directors, Business Manager and Project Coordinators.
As you build your skills and experience, there is genuine opportunity to progress into a Project Coordinator position or other roles within the business as we continue to grow.
This role is perfect for someone who is detail‐oriented, proactive and thrives in a rapid‐paced setting where no two days are the same.
You'll play a crucial part in supporting the business as it continues to grow, and if you're looking for stability, longevity and a chance to grow with the company, this role is for you.
Key responsibilities
Provide general office administration, including mail, calendars, correspondence, filing, data entry and document preparation
Book resources, schedule appointments and prepare professional documents and presentations
Create quotes, process invoices and assist with accounts payable and receivable
Follow up outstanding invoices, issue reminders and statements, and keep debtor records accurate and up to date (if required)
Provide basic payroll, timesheet and rostering support (if required)
Provide client service by phone and email, and pass booking enquiries to the Traffic Control team
Support Project Coordinators and Managers with project administration, approvals and documentation
Assist with coordinating project activities, including approvals,



design allocation, quoting and billing
Support estimation and quoting processes by gathering and organising relevant data
Maintain accurate project records and documentation throughout the project lifecycle
Liaise with clients, governing authorities and internal teams to keep projects on track
Attend project meetings as required, taking minutes and distributing action items
Maintain administration, quality and WHS processes, and handle confidential documents and information appropriately
About you
Previous experience in administration, accounts or a client‐facing support role
Excellent written and verbal communication skills, with a high degree of professionalism
Intermediate to advanced proficiency in the Microsoft Office Suite; experience with Xero highly regarded
Exceptional attention to detail and accurate data entry
Ability to manage multiple tasks at once and work with minimal supervision
Proactive, with a willingness to take initiative and learn quickly
A genuine interest in project coordination and a desire to progress your career
Good interpersonal skills with the ability to work in a small team environment
Qualifications in Business Administration, Accounting or similar (or willingness to work towards one) highly regarded
Current and future eligibility to work in Australia
Why Join Us
The company values their employees and fosters a skilled and vibrant workplace culture.
As a part of our team, you'll experience career growth opportunities, with genuine pathways into project coordination, accounts or office management, consistent mentoring, and a supportive, respectful, and fun work environment.
Join us in making lasting first impressions and delivering top‐notch service to our valued customers.
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📌 Office All Rounder (Caloundra)
🏢 seek.com.au
📍 Caloundra