Job Description
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Why You'll Love Working With Us
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Some of the key benefits of joining Programmed include:
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Register your interest for upcoming opportunities on a major new contract
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Play a key role supporting contractor payments, invoicing and service delivery
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Career development opportunities within operations, finance and contract administration
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Work alongside experienced operational, finance and stakeholder management teams
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Join a collaborative and supportive team that understands the importance of balancing work and life commitments
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Paid parental leave and employee benefits program
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Supportive culture focused on safety, customer service and continuous improvement
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What You Could Be Doing
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Depending on the chance, responsibilities may include:
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Reviewing and processing contractor and vendor claims
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Preparing payment journals and supporting documentation
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Validating completed work orders prior to payment
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Supporting invoicing activities and financial administration
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Liaising with contractors, suppliers and internal stakeholders
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Investigating discrepancies and resolving payment queries
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Maintaining accurate records and supporting documentation
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Updating contract management and financial systems
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Supporting reporting and compliance activities
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Contributing to process improvements and operational efficiency
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We'd Love to Hear From You If You Have
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Experience in claims administration, accounts administration, financial processing or a similar role
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Strong attention to detail and commitment to accuracy
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Excellent communication and stakeholder engagement skills
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A customer-focused approach and positive attitude
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Ability to manage competing priorities and deadlines
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Experience using Microsoft Office applications, particularly Excel
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Strong organisational and problem-solving skills
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Ability to work collaboratively within a team environment
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Highly Regarded
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Experience within facilities management, maintenance, construction or property services environments
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Experience processing contractor claims, invoices or payment requests
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Exposure to contract administration or financial administration processes
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Qualifications in Business Administration, Finance or a related discipline
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About Us
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Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries.
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Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.
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Work With Us
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Join us on our mission to build outstanding people, strong customers and great communities. Apply today.
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Our Commitment
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Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate.
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We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.
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If flexibility would support your success in this role, we encourage you to apply.
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📌 Internal/Referred Applicants (Melbourne)
🏢 Programmed AU
📍 Melbourne