This opportunity is with a 100% Aboriginal-owned civil and mining contractor that have been in operation for over 15 years.
The business delivers civil construction, bulk and detailed earthworks, haulage, rehabilitation and infrastructure maintenance, including works inside live mining operations for clients such as BHP and Rio Tinto.
They are building towards Tier 1 delivery capability while keeping direct access to decision makers, disciplined systems and personal accountability.
With continued growth across the business, they are looking to appoint a Contracts Administrator to support the commercial team in Perth.
About the Role
Reporting to the Commercial Manager and EGM Commercial & Finance, this role provides dedicated support across business prequalification, commercial administration and project contractual documentation.
You will work with Operations, Estimating, Finance and Corporate Services to obtain information, track deadlines and prepare accurate documentation for review and approval.
This is a support role by design.
You prepare and coordinate the documentation, and the company's accountable commercial leaders approve contractual positions and commitments, so you build claims experience without being left exposed.
Key Responsibilities
Coordinate client prequalification, business registration and vendor submissions
Compile capability, financial, insurance, HSEQ, workforce and governance information from the responsible functions
Manage client portals and track renewals and outstanding requirements
Maintain contract records, commercial correspondence, registers and approved agreements
Review contract documentation to identify and track key dates, notice requirements and administrative obligations
Help project teams draft client letters, contractual notices and responses for review and approval
Support the preparation of variations, extensions of time, progress claims and other contractual submissions




Compile supporting evidence including project instructions, correspondence, daily records, quantities, timesheets and cost information
Maintain correspondence, variation and claim registers and keep approved documents in controlled records
Skills & Experience Required
1 to 3 years in commercial administration, contract support or project administration within civil construction, mining, infrastructure or a similar environment
Practical understanding of contracts, contractual notices, variations, extensions of time and claims
Strong business writing with the ability to prepare clear, accurate letters, notices and claim documentation
Ability to read contract requirements, pick out deadlines and coordinate supporting information and evidence
Strong numeracy and attention to detail, with disciplined document control and version management
Organised, able to manage competing project deadlines and follow through on outstanding actions
Confident coordinating with project teams, business functions and external parties, with sound judgement on when to elevate
Proficient in Word, Excel and document management systems
Experience with prequalification submissions, client portals and compliance records highly regarded
Qualifications in business, commerce, law, surveying or a related discipline desirable, equivalent practical experience will be considered
$100k-$120k + Super, depending on experience
Permanent, full time position based in Perth
An experiened commercial leader to directly mentor you
Exposure to the full commercial cycle, from prequalification and contract set up through to variations, extensions of time and progress claims on live civil and mining projects
Support role where accountable commercial leaders sign off contractual positions, so you learn claims without carrying the exposure
Business that wants disciplined systems without unnecessary bureaucracy
Room to grow with the business as it scales its civil, earthworks, transport and workforce capability
Start building in minutes with 100+ trusted companies
#J-*****-Ljbffr

📌 Contract Administrator Perth • 100K/Year - 120K/Year • Civils • (Tasmania)
🏢 Ava James Recruitment
📍 Tasmania