About Gramian
Gramian Consultancy is a boutique consultancy specializing in IT professional services and engineering talent solutions. With a strong background in software engineering and leadership, we help companies build high-performing teams by matching them with professionals who truly fit their needs.
About The Role
We are seeking a highly organized Workforce Planning & Resource Coordination Specialist to support the daily planning and deployment of more than 1,800 contributors across multiple AI training projects. Reporting to the Supply Manager, you will allocate contributors according to project demand, maintain accurate workforce and capacity data, coordinate resource movements, and work closely with Project, Training, and Onboarding Leads. The ideal candidate has experience in operations coordination, workforce management, or resource planning, with strong spreadsheet skills, attention to detail, and the ability to make data-driven decisions in a fast-paced, shift-based setting.
Key Responsibilities
Allocate and reassign contributors across projects based on changing demand, capacity, and operational priorities
Coordinate access permissions, training requirements, and instructions associated with resource movements
Maintain accurate and up-to-date records of contributor deployment, status, performance, and availability
Monitor project capacity, throughput, onboarding, and offboarding to support effective workforce utilization




Identify capacity shortages, resource conflicts, and data inconsistencies, escalating risks to the appropriate stakeholders
Track resource requests from initial submission through allocation and completion
Coordinate with Project, Training, Onboarding, and Supply teams to ensure smooth resource deployment
Conduction clear shift handoffs, documenting outstanding requests, pending actions, and operational risks
Recommend improvements to resource planning processes, tracking systems, and workforce management workflows
Support timely, accurate decision-making in a dynamic environment with competing operational priorities
Requirements
Professional experience in operations coordination, workforce management, resource planning, or a similar role
Strong spreadsheet skills and experience maintaining structured datasets, tracking records, and managing operational information
Excellent organizational skills and attention to detail
Ability to analyze capacity and resource data to make accurate, data-driven decisions under pressure
Strong communication and stakeholder-management skills
Ability to track multiple requests, deadlines, and dependencies simultaneously
Comfortable working in a fast-paced, shift-based environment and completing clear handoffs between teams
Availability to work the specified schedule for the full 16-week project
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📌 Ai Workforce Planning & Resource Coordination Specialist (New South Wales)
🏢 Gramian Consulting
📍 New South Wales