SUPERVISOR:
DEPARTMENT:
Front Office Administration
KEY RELATIONSHIPS:
EA to Principal
Front Office staff
Sick Bay staff
Teachers, Heads of Faculty and Coordinators
Parents and Visitors
Students
ROLE TYPE:
Permanent Part Time, 3 days per week, commencing January ***** days Parent Reception, 1 day Office Assistant
Covenant Christian School is a distinctly and explicitly Christian Prep to Year 12 co-educational day school with over 800 students, located in Belrose on Sydney's Northern Beaches. Working in partnership with parents, our passionate and highly qualified teaching staff deliver the curriculum from the understanding that all of life must be centred on God and his plan to restore all things under the Lordship of Jesus Christ. With a focus on the nurture and discipleship of our students, Covenant seeks to meet the individual learning needs of each student and support their well-being and development from an academic, social, emotional and spiritual perspective.
Vision: To faithfully serve in God's plan to restore all things under the Lordship of Jesus Christ.Mission: To assist parents in the nurture of their children, by providing a Christ-centred, biblically grounded, culturally engaging and academically rigorous education to equip the children to live for God's glory.
ROLE STATEMENT
Our Front Office Administration team consists of a cohesive and friendly group dedicated to performing a wide variety of school administrative tasks that ensure the efficient and effective operation of Covenant Christian School. This hybrid role combines operating the Parent Reception desk with general front office administration. At Parent Reception, the role provides parents, contractors and other visitors with information and support regarding the activities of the school. The Office Administration role also undertakes general administration duties, including school communications, calendar and event support, and back-up support to the Student Reception desk and Sick Bay. As the first point of contact with the school, this position is pivotal in creating the right impression and requires strong administrative, relationship and office working skills to facilitate the various tasks requested by the Front Office Team Leaders (FOTL) and the Executive Assistant to the Principal.
KEY REQUIREMENTS
Committed Christian of a reformed evangelical persuasion actively involved in the life of their local church
Good understanding of and commitment to Christian Schooling
Ability to model Christian understanding through empathy, compassion, humility, grace and integrity, especially in conflict resolution situations
First port of call and 'welcoming face' to the school for parents and visitors to reception, with a warm, friendly and professional phone manner
Professional, positive, proactive manner with ability to show initiative and a focused work ethic and 'can do' attitude
Strong interpersonal,



verbal and written communication skills for building rapport and liaising at all levels of the school, including with staff, parents, students and volunteers
High-level administration, organisation and planning skills with strong attention to detail, including the ability to manage competing deadlines, work under pressure and solve problems with flexibility and adaptability
Ability to work effectively as part of a team
Intermediate computer skills in word processing, spreadsheets and databases, and the ability to gain an in-depth working knowledge of programs and applications such as Edumate (student management system), the Microsoft Office suite, phone and email systems, school bells and alarm systems, event booking services and websites
GENERAL DUTIES
PARENT RECEPTION / FRONT DESK ROLE
Be the first point of contact for parents and visitors to the school, providing reception functions from the Parent Reception desk
Answer the main switch and assist with queries from parents, students and staff
Clear and action voicemail messages left on the main switch
Monitor and manage incoming emails and work requests to the "administration" inbox, ensuring prompt responses and forwarding to the appropriate person or department
Maintain keys and laptops for casual staff, and keys and the logbook for contractors and tutors
Manage incoming and outgoing post, including distribution to pigeonholes
Format and update Daily Messages for students and forward the Student Daily Absence Report to teaching staff
Maintain the staff log-out book
Prepare Out of Class Passes and Smart Watch Exemptions for students as requested by Heads of Students, Year Coordinators or the Learning Support Coordinator
Assist teaching staff with non-urgent photocopying
Assist staff with meeting room bookings, including entering bookings for the C16 meeting room
Process Volunteer Code of Conduct forms and Working with Children Checks
Advise cleaners and security of after-hours events each week
Print Student Medical and Emergency Forms for camps and overnight excursions
Process the Quarterly Music Tutor Report from the 'On Location' system
OFFICE ASSISTANT ROLE
Monitor and manage incoming emails and work requests to the "office" inbox, ensuring prompt responses and forwarding to the appropriate person or department
Prepare, revise and proofread letters and communication; distribute via email to relevant recipients (parents, students, staff) as instructed, and upload to the school app
Enter details for excursions, incursions, carnivals,



events and parent permissions into Edumate and the Term Calendars in the Admin and KLA Coordinators Teams
Assist as required with the organisation of school events (e.g. School Photos, Parent Teacher Interviews, Information Evenings, Year 12 Graduation)
Assist with the setup and adjustment of school bell schedules as requested and activate emergency evacuation or lockdown sirens when required
Print and display Room Changes during exam times and when requested
GENERAL (both roles)
Provide back-up support to the Student Reception desk and Sick Bay during busy times and staff breaks (e.g. taking deliveries, signing in visitors or students, attending to Sick Bay, confiscated student mobile phones/jewellery)
Confirm changes to family contact details and student medical details received through the Edumate Parent Portal approval process or via email/phone
Undertake other general school administration duties and tasks as specified by the Front Office Team Leader and Executive as required
WE OFFER:
Two Conference Weeks each year (January and July) for mandatory training, professional development, meeting and preparation times
Dedicated Induction Day in January (for new staff)
Mentoring for all new staff
A supportive, caring Christian environment
An onsite café; staff morning teas
Onsite gym and Fitness Passport
CHILD SAFE ORGANISATION
Covenant Christian School seeks to love others as Christ has loved us and this is reflected in the responsibilities we undertake. The school regards its child protection responsibilities with the utmost importance and is committed to providing the necessary resources to ensure compliance with all relevant child protection laws and regulations, and the maintenance of a child-secure culture. Each member of the school community has a responsibility to understand the important and specific role that they play, individually and collectively, to ensure that the wellbeing and safety of all students is driving what they do and is well considered in all decisions made.
WORK HEALTH AND SAFETY
The school is committed to providing a healthy and safe workplace for everyone. All staff have a responsibility to take reasonable care for their own safety and that of everyone else at school or involved in school activities. As such you must comply with reasonable Workplace Health and Safety instructions, policies and procedures, including the provision of care to students within the scope of your role. You will also participate in school safety, such as by completing risk assessments, addressing hazards and reporting safety incidents.
The school reserves the right to modify and adjust role descriptions to meet its operational and strategic needs.
Award: Christian Schools NSW (Support and Operational) Multi-Enterprise Agreement (latest version).The School's Staff Code of Conduct and Statement of Belief also apply to your employment.
Applications Close Friday 6 November ****
#J-*****-Ljbffr

📌 Front Office Assistant & Parent Reception (Sydney)
🏢 Covenant Christian School
📍 Sydney