Reporting directly to the CEO, you will provide comprehensive personal and executive administrative support while assisting with the coordination of daily business operations. This is a hands-on and varied role that extends beyond traditional personal assistance. You will work closely with department managers and team members to coordinate internal activities, monitor progress, support administrative and HR processes, and ensure business priorities are effectively followed through.
As this position involves direct access to confidential business, financial, employee and management information, a high level of integrity, professionalism and discretion is essential. You will also be expected to communicate confidently in both English and Mandarin with internal and external stakeholders.
Key responsibilities
Provide day-to-day personal and executive administrative support to the CEO
Manage calendars, meetings, appointments, correspondence and schedules
Prepare reports, presentations, meeting agendas and business documentation
Coordinate meetings, record key outcomes and follow up on action items
Manage confidential information and sensitive business matters with professionalism and discretion
Assist in coordinating daily business operations and administrative activities across departments
Monitor assigned tasks, follow up on deadlines and ensure timely completion
Liaise with department managers and team members to facilitate effective communication and cooperation
Assist with recruitment coordination, interview arrangements, onboarding and employee documentation
Support staff scheduling,



leave administration and internal HR processes
About you
Minimum 1 year of relevant experience in a Personal Assistant, Executive Assistant, Office Coordinator or similar administrative support role
Previous experience supporting senior management or coordinating business administration
Fluent in both English and Mandarin, with strong written and verbal communication skills in both languages
Demonstrated ability to handle confidential and sensitive information with a high level of integrity, professionalism and discretion
Excellent organisational, time-management and multitasking skills
Demonstrated ability to work independently with minimal supervision
Strong problem-solving skills and the ability to manage changing priorities
High attention to detail, accountability and a strong sense of ownership
Confidence communicating with managers, employees and external stakeholders
Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook
Highly regarded
Familiarity with the Australian education system, particularly VCE and IB curricula and assessment structures
Previous experience in the education or professional services industry
About us
Established in ****,



RL Education is a Melbourne-based education provider specialising in academic tutoring and enrichment programs for primary and secondary school students, including VCE and IB. As our business continues to grow, we are seeking an experienced, highly organised and proactive Personal Assistant to CEO to join our team.
Opportunity to work directly with the CEO and gain exposure to senior management
A varied and meaningful role with involvement across multiple business functions
A supportive and collaborative team environment
Opportunities to contribute ideas, improve internal processes and take ownership of responsibilities
Career development and opportunities to expand your management and operational skills
Potential career progression into an Office Manager position, subject to performance, demonstrated capabilities and business requirements
Opportunities for long-term career development within a growing organisation
Working Hours
Employment Type:
Full-Time
Working Days:
5 days per week, based on the company's operational requirements
Working Hours:
Shifts will be scheduled between 8:30am and 8:30pm
Flexibility to work within these hours is required, with specific working schedules arranged according to business needs.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
How would you rate your English language skills?
How would you rate your Mandarin language skills?
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📌 Personal Assistant To Ceo/Principal (Melbourne)
🏢 RL Education
📍 Melbourne