Clifton Lifestyle is seeking a motivated and detail-oriented Assistant Accountant on a 6-month fixed-term contract to join an award-winning brand shaping the future of Australia's over 55s lifestyle communities. There is a strong possibility for this role to continue past the 6-month mark for the right person.
About the role
As the Assistant Accountant, you'll play a key role in keeping our day-to-day finance operations accurate, timely and well organised across the business. Working across multiple entities and communities, you will own accounts payable, accounts receivable, bank and credit card reconciliations, while also preparing customer contracts and sales documentation. You will act as one of the primary points of contact for suppliers, purchasers and residents, ensuring every interaction reflects our culture of excellence.
This is a hands-on role for someone who enjoys accuracy and process, takes ownership of their work, and wants to help build efficient systems and workflows in a growing business, including using AI and automation to streamline manual processes.
Key Responsibilities
General Bookkeeping & Reconciliations
Monitor and action items received via the accounts mailbox
Perform bank reconciliations across approximately 40 bank accounts
Perform credit card reconciliations
Payables & Vendor Management
Receive, verify and process supplier invoices in line with company policy
Match invoices to purchase orders and delivery/approval documentation (3-way matching)
Code and allocate invoices to the correct accounts, cost centres and projects
Upload, process and submit bills in Xero, including routing for approval
Administer bi-weekly vendor payments
Prepare reimbursements and on-charge invoices
Load approved bills onto the bank platform for payment
Respond to and resolve supplier queries relating to invoices, payments and statements
Supplier Account Management
Maintain accurate supplier master data and banking details




Reconcile supplier statements to the accounts payable ledger
Monitor and clear outstanding items, credits and disputed invoices
Set up new suppliers, including verification and compliance checks
Liaise with internal budget holders to confirm approvals and resolve discrepancies
Customer Contracts & Sales Administration
Prepare Disclosure Statements, Sale Contracts and Site Agreements
Generate documentation using HubSpot (CRM) and PandaDoc (Document Management software)
Coordinate contract amendments and settlement documentation
Maintain contract registers, settlement schedules and customer records
Liaise with purchasers, solicitors, conveyancers and internal stakeholders
Support customer onboarding following settlement
Accounts Receivable
Raise purchaser invoices and administer Site Fees, Water Charges and Storage Fees in RMS (current receivables system)
Process Direct Debits, allocate receipts and reconcile customer accounts
Monitor debtor ageing and proactively follow up overdue accounts
Negotiate payment arrangements within delegated authority
Prepare customer statements and account reconciliations
Customer Relationship Management
Act as one of the primary points of contact for purchasers and residents
Respond professionally to customer enquiries via phone and email
Resolve customer issues with empathy, patience and professionalism
Build trusted relationships that reflect Clifton Lifestyle's customer-first culture
Reporting, Systems, AI & Continuous Improvement
Maintain accurate records across all systems
Assist with the implementation of recent systems and workflow improvements




Use AI and automation tools to streamline invoice processing, reconciliations, reporting and document preparation
Help design and document AI-assisted workflows, ensuring outputs are checked for accuracy and data is handled in line with company privacy and security policies
Other ad-hoc duties as required
About you
1-2 years' experience in accounts payable, accounts receivable or general bookkeeping roles including bank and credit card reconciliations
Working knowledge of Xero; experience with other software (Payables, CRM, Document Management, Database, etc.) highly regarded
Confident using AI tools (e.g. Claude, Microsoft Copilot, ChatGPT) and keen to find smarter ways of working; experience applying AI or automation in a finance setting highly regarded
Experience working within multi-entity groups
Exposure to property development, over 55s lifestyle or land lease communities an advantage
Excellent attention to detail and strong organisational skills
Confident, professional and clear communicator with a genuine customer-service focus
Able to work autonomously and manage competing deadlines
What we offer
Participation in a growing property and development business
Supportive and collaborative work environment
Opportunity to help shape how we use AI and automation to improve systems, processes and workflows
Genuine potential to transition to a permanent role
Location and timing
This is a 6-month fixed-term contract with strong potential to transition to a permanent role. It is based in our Bondi Junction office, with an immediate start date.
Clifton Lifestyle
Clifton Lifestyle is an award-winning, privately-owned developer, owner and operator of land lease communities for active and independent over 55s. Our developments offer high-quality homes at affordable prices, in beautiful, gated communities with superb communal facilities.
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📌 Assistant Accountant (Sydney)
🏢 Clifton Lifestyle
📍 Sydney